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IFS Requirement for personnel flowcharts (4.6.3.2)


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#1 TCXQA-Justin S.

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Posted 22 November 2010 - 08:51 PM

We just passed or re certification audit and were cited for not having a flowchart of personnel in the facility.

Does anyone know what exactly is needed here to meet the standard? My understanding is that they want to see a flowchart which ilustates the seperation of processes, raw from finished, is that correct?

Does anyone have an example of one that has passed an audit?


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#2 PSchnittger

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Posted 22 November 2010 - 08:57 PM

Dear Justin,

you simply need a layout of your plant, and there you can draw all the flows raw, finished, staff and waste.


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Mit herzlichen Grüßen/ with kind regards

Peter Schnittger

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#3 Jason H.Z.C.

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Posted 23 December 2010 - 05:42 AM

Dear Justin,

you simply need a layout of your plant, and there you can draw all the flows raw, finished, staff and waste.


Dear Justin

Well, personal think, it might means the organization chart of the company?

If so, IFS requires the organization chart include the IFS representative, the QC/QA department shall have direct reporting access to senior management, and independed from other dept..

If you mean process flow chart, IFS also has its requirement: it must include all processes and sub-processes with the CCP number marked on it.

Hope this could help you out,

Best regards,

Jason
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Jason

#4 Ayayay

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Posted 08 February 2011 - 02:55 PM

We, have passed our audit a month ago, and I am completely agree with what you advice :)

Dear Justin

Well, personal think, it might means the organization chart of the company?

If so, IFS requires the organization chart include the IFS representative, the QC/QA department shall have direct reporting access to senior management, and independed from other dept..

If you mean process flow chart, IFS also has its requirement: it must include all processes and sub-processes with the CCP number marked on it.

Hope this could help you out,

Best regards,

Jason


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#5 Jason H.Z.C.

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Posted 09 February 2011 - 04:40 AM

Dear Ayayay,

Congratulations to you!

Best regards,

Jason


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#6 Madam A. D-tor

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Posted 11 February 2011 - 05:56 PM

Dear All,

4.6.3.2: Segregation of processes shall take into account internal flows (of product, waste, materials, plant and equipment, personnel, water) and provided services. A plan shall be available which clearly defines these flows.

So, in this case Peter Schnittger gave the right answer :thumbup:.

Take a copy of your site plan and draw the routings of staff, products, waste, raw materials, water, air (if relevant).
By doing this you can find the areas/points where cross contamination is possible. Take action on those points.
Review this document at least annually The same frequency as your flow charts.


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Madam A. D-tor

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#7 Jason H.Z.C.

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Posted 14 February 2011 - 04:58 AM

:thumbup: Dear Madam A.D-Tor,

Well, I agree with your advise.

I still have a long way to go to become a perfect auditor just like you :biggrin:

Hoping next time you still could figure out inadquace.

Thank you so much! :clap:

Best regards,

Jason
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Jason

#8 MRios

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Posted 22 February 2011 - 02:07 PM

Thank you Madam A. D-Tor. I was wondering what was meant exactly by a flowchart of personnel, and now I can see that it takes on a larger meaning, including waste, raw materials, water, etc.
Just a question: when the whole process is contained in tubes (for example, a mill), would it be valid for personnel to walk from different areas, since the product itself is protected?



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#9 Madam A. D-tor

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Posted 23 February 2011 - 09:31 PM

Thank you Madam A. D-Tor. I was wondering what was meant exactly by a flowchart of personnel, and now I can see that it takes on a larger meaning, including waste, raw materials, water, etc.
Just a question: when the whole process is contained in tubes (for example, a mill), would it be valid for personnel to walk from different areas, since the product itself is protected?


Hello MRios,

I am sorry, but I do not have any experience or knowledge about processes in tubes. I have been in a (feed)mill once. I would like to see drawings or schemes of the pipelines and 'crossings' and valves, just to see if cross contamination (previous production (if relevant e.g. allergens or medicines) or by dead ends) is possible. Then again, I think I will get lost looking a such schemes.
Storage places of additives, filling and storing finished products, waste products. These can still be relevant.

The best is to start with a site plan and draw personnel facilities and personnel entrances and routings. Waste routings can also be drawned in. Don't know how to indicate the processes in tubes in such a site plan.

What do you mean by different areas? Which areas do you have in your mill and are these segregated?
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Kind Regards,

Madam A. D-tor

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#10 MRios

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Posted 24 February 2011 - 05:47 PM

Thank you Madam A. D-Tor.
The mill is divided into a grain cleaning area and the mill itself, where the grinding and sifting goes on. In this case, cleaning is all done by equipment made up of mostly different size mesh to take out any particles that don´t have the size of the grain that is to be milled. There´s also cleaning using aspiration (negative pressure airflow), which means we would have to consider the intake of air.
The packing area is completely segregated. In any case, you wouldn´t want to have people entering the packing area if they´re coming from the cleaning area.


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#11 Madam A. D-tor

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Posted 24 February 2011 - 08:05 PM

Hello MRios,

It seems that you already sort it out.
good work
keep going on.


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Kind Regards,

Madam A. D-tor

#12 Esther

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Posted 14 September 2012 - 03:07 PM

Thank you Madam A. D-Tor. I was wondering what was meant exactly by a flowchart of personnel, and now I can see that it takes on a larger meaning, including waste, raw materials, water, etc.
Just a question: when the whole process is contained in tubes (for example, a mill), would it be valid for personnel to walk from different areas, since the product itself is protected?



Dear MRios

Answering your question, I would say: YES as long as the product moves always inside that system. Be aware of those places where product is exposed to enviromental contamination ( if applicable).

Best regards
Esther
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#13 aaq

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Posted 19 February 2013 - 10:44 AM

We just passed or re certification audit and were cited for not having a flowchart of personnel in the facility.

Does anyone know what exactly is needed here to meet the standard? My understanding is that they want to see a flowchart which ilustates the seperation of processes, raw from finished, is that correct?

Does anyone have an example of one that has passed an audit?


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#14 Simon

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Posted 19 February 2013 - 12:02 PM

Can we help you aaq?


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#15 Azhar Sayyed

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Posted 04 February 2014 - 01:11 PM

Personnel chart might be referring to Organization charts


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#16 Simon

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Posted 04 February 2014 - 08:38 PM

I think you may be right Azhar.


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