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Section 5.7 Written Procedure Audits


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#1 sarah35

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Posted 10 May 2012 - 04:51 PM

Hi All,

I have a non conformance from AIB in regards to Section 5.7 Written Procedure Audits. We currently don’t have any thing in place in regards to this standard. Is there anyone who can help me how should I start it & any related forms that can help me with 5.7.1.3 i.e. the auditor documents the results of the audit. The documentation includes:

* Identified observations

* Corrective Actions

* Specific assignments
* Actual accomplishments

Your help here would be highly appreciated.

Best regards

Sarah


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#2 pices

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Posted 11 May 2012 - 01:42 PM

Hello,

Try this site and see if there is anything on there you can use ....

http://ssfpa.net/ind...id=18&Itemid=43

Hi All,

I have a non conformance from AIB in regards to Section 5.7 Written Procedure Audits. We currently don’t have any thing in place in regards to this standard. Is there anyone who can help me how should I start it & any related forms that can help me with 5.7.1.3 i.e. the auditor documents the results of the audit. The documentation includes:

* Identified observations

* Corrective Actions

* Specific assignments
* Actual accomplishments

Your help here would be highly appreciated.

Best regards

Sarah


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#3 sarah35

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Posted 11 May 2012 - 11:12 PM

Hi Pices,

Many thanks for this website. However it doesn't have anything related to written procedure audits.

I would still need help here.

Thanks

Best regards,

Sarah


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#4 mgourley

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Posted 12 May 2012 - 02:30 PM

Hi All,

I have a non conformance from AIB in regards to Section 5.7 Written Procedure Audits. We currently don’t have any thing in place in regards to this standard. Is there anyone who can help me how should I start it & any related forms that can help me with 5.7.1.3 i.e. the auditor documents the results of the audit. The documentation includes:

* Identified observations

* Corrective Actions

* Specific assignments
* Actual accomplishments

Your help here would be highly appreciated.

Best regards

Sarah


I assume you have some prerequisite programs, company policies on how to run your operation and procedures that operators are supposed to follow?

This section of the AIB Standard deals with those kinds of documents. The intent of the standard is to ensure that you are regularly checking these various documents to make sure they are up to date, correct, and that your company is actually doing what you say you do to ensure the safety and legality of the products you produce.

You should have a list of all of your programs, policies, procedures, work instructions, etc. You should then audit each of these documents "..based on risk assessment or importance of activity." But all documents should be audited at least annually.

You can make your audit documentation as simple or elaborate as you wish, as long as you can show that the document was audited, it is valid (or not, in which case you have to list the corrective actions necessary to make the document valid).

The attached file is the format I use for my internal audits. This one just happens to be for an AIB requirement.

If there is no actual "requirement" that your document was written for, you could simply summarize the relevant points in the document and then show specific evidence that you are indeed doing what the document says you are supposed to do.

If there were any non-conformities identified, there is space to list it, what is necessary to correct it, who is responsible to correct it, a due date and a place for the auditor to verify that the corrective action was completed. This is the Corrective Actions, Specific Assignments and Actual Accomplishments that the AIB standard talks about.

Remember, "say what you do, do what you say, and be able to prove it"

Feel free to contact me directly if I can be of further help.

Marshall

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#5 sarah35

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Posted 16 May 2012 - 10:05 PM

Hi Marshall,

This was really informative. Many thanks for sharing the sample audit form. Now I can start implementing it at my workplace.

Thanks a lot.

Appreciate your help.

Best regards,

Sarah

I assume you have some prerequisite programs, company policies on how to run your operation and procedures that operators are supposed to follow?

This section of the AIB Standard deals with those kinds of documents. The intent of the standard is to ensure that you are regularly checking these various documents to make sure they are up to date, correct, and that your company is actually doing what you say you do to ensure the safety and legality of the products you produce.

You should have a list of all of your programs, policies, procedures, work instructions, etc. You should then audit each of these documents "..based on risk assessment or importance of activity." But all documents should be audited at least annually.

You can make your audit documentation as simple or elaborate as you wish, as long as you can show that the document was audited, it is valid (or not, in which case you have to list the corrective actions necessary to make the document valid).

The attached file is the format I use for my internal audits. This one just happens to be for an AIB requirement.

If there is no actual "requirement" that your document was written for, you could simply summarize the relevant points in the document and then show specific evidence that you are indeed doing what the document says you are supposed to do.

If there were any non-conformities identified, there is space to list it, what is necessary to correct it, who is responsible to correct it, a due date and a place for the auditor to verify that the corrective action was completed. This is the Corrective Actions, Specific Assignments and Actual Accomplishments that the AIB standard talks about.

Remember, "say what you do, do what you say, and be able to prove it"

Feel free to contact me directly if I can be of further help.

Marshall


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#6 HACCP Mentor

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Posted 17 May 2012 - 02:53 AM

From an auditors perpective, one of the key things that I look for is to make sure that the records to support internal audit (against a practice, company procedure or audit criteria) is that it has not been a tick and flick exercise. Make sure that your evidence is clearly documented to support your "YES" or "NO" statement. When there has been a non-conformance identified make sure the trail of paperwork follows through with how the issue was rectified and the root cause analysis to prevent a re-occurance.


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#7 jgarnica

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Posted 17 May 2012 - 02:27 PM

Food Security Audit: A food security audit will be conducted at least annually at each site, either separately or in conjunction with a quality audit.

The Audit will include a review of:

  • Management of food security
  • Physical Facility
  • Employees
  • Computer systems used for process controls
  • Raw materials and packaging
  • Operations (security of water and air)
  • Finished products
  • Security strategies
Do you mean something like this?

Jose


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#8 IConnectVA

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Posted 13 June 2012 - 09:08 PM

Sarah,

How's it coming? Wondering if you were able to find other valuable resources. We're in the same sort of boat!
Best of luck, I may have a few things that can help you out as well.


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