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Code of Practice for Third Party Cold Storage Facilities


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#1 trubertq

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Posted 25 April 2013 - 01:59 PM

Hi all,

My client uses third party cold storage facilities. I would like to set up a code of practice for these facilities, or am I making life difficult for myself, and should I just use our general supplier questionnaire.


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#2 shea quay

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Posted 25 April 2013 - 09:48 PM

A code of practice already exists for cold storage units - your job / your client's job is to make sure your service provider follows it.
Firstly, a risk assessment;

Physical Risks - low (I'm presuming your client stores boxed or contained product/raw materials)
Chemical Risks - low (get paperwork detailing that R22, R408A refrigerants are not used)
Microbiological Risks - low (again, presuming alarm based freezer systems, records on file that product is kept frozen - you may want to request random results)
Intrinsic Risks - low (again, presuming the cold store has an allergen policy and/or product is in sealed boxes).
These should all really be detailed in your coldstore's code of practice / contract / quality policy.

Secondly, test this;
Physical Risks - probably not relevant
Chemical Risks - hopefully not relevant (get the paperwork)
Microbiological Risks - stick a temperature tag on the odd pallet - in my experience, Irish cold stores are quite good at maintaining temperature, but have a history of leaving product standing on loading bays for quite a while (if your budget does not extend this far, google image a temperature tag, colour print it and stick it on the pallet wrap, really works a treat)
Intrinsic Risks - add to external auditing schedule and visit annually unannounced, for example, follow a delivery in, stick on a yellow jacket, smoke, swear, and generally act like a delivery driver and observe.

This not only allows you to fully validate you service supplier, but also gives you an opportunity to wear a yellow jacket, smoke and swear.


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#3 trubertq

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Posted 28 April 2013 - 04:53 PM

A code of practice already exists for cold storage units - your job / your client's job is to make sure your service provider follows it.
Firstly, a risk assessment;

Physical Risks - low (I'm presuming your client stores boxed or contained product/raw materials)
Chemical Risks - low (get paperwork detailing that R22, R408A refrigerants are not used)
Microbiological Risks - low (again, presuming alarm based freezer systems, records on file that product is kept frozen - you may want to request random results)
Intrinsic Risks - low (again, presuming the cold store has an allergen policy and/or product is in sealed boxes).
These should all really be detailed in your coldstore's code of practice / contract / quality policy.

Secondly, test this;
Physical Risks - probably not relevant
Chemical Risks - hopefully not relevant (get the paperwork)
Microbiological Risks - stick a temperature tag on the odd pallet - in my experience, Irish cold stores are quite good at maintaining temperature, but have a history of leaving product standing on loading bays for quite a while (if your budget does not extend this far, google image a temperature tag, colour print it and stick it on the pallet wrap, really works a treat)
Intrinsic Risks - add to external auditing schedule and visit annually unannounced, for example, follow a delivery in, stick on a yellow jacket, smoke, swear, and generally act like a delivery driver and observe.

This not only allows you to fully validate you service supplier, but also gives you an opportunity to wear a yellow jacket, smoke and swear.


Like I need an excuse...except for the smoking.......


Ok I am going to send the regular Supplier questionnaire and request their HACCP documentation... hahahahahahahahahahaha.....that'll confuse 'em for a few days..
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#4 shea quay

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Posted 28 April 2013 - 09:23 PM

Lol! Let me know how it goes!


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#5 Tony-C

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Posted 29 May 2013 - 10:23 AM

Hi all,

My client uses third party cold storage facilities. I would like to set up a code of practice for these facilities, or am I making life difficult for myself, and should I just use our general supplier questionnaire.

 

Or you could require compliance with a relevant standard such as BRC Storage & Distribution?


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#6 CLN

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Posted 13 June 2017 - 02:50 PM

Hello

 

Regarding to this statement below, are you saying due to the type of packaging (sealed boxes), the risk is control by the box therefore allergen is contained? 

 

"Intrinsic Risks - low (again, presuming the cold store has an allergen policy and/or product is in sealed boxes)."

 

The reason I am asking is that I want to rewrite our allergen management plan that is not enforceable due to lack of racking space in a Third-Party Warehouse.  Currently we try our best to store product using like to like principles but run into compacity issues.  I want to address the compacity issues, and state the packaging is sufficient protection against cross contact with unlike allergens.

 

Please advice

 

David


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#7 Charles.C

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Posted 14 June 2017 - 07:27 AM

Also see this current thread -

 

http://www.ifsqn.com...rage-practices/


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Kind Regards,

 

Charles.C


#8 Peas&Carrots

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Posted 11 August 2017 - 11:18 AM

Hi Shea,

This is very interesting what you say below: 

 

 

google image a temperature tag, colour print it and stick it on the pallet wrap, really works a treat)

 

 

I tried googling this but I am confused. Does one you print out yourself change colour? I would be grateful if you could provide a link, thanks


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