2 replies to this topic

[tery]

I am not clear if batch record and all quality control forms used on shop floor, for e.g packaging inspection forms are considered controlled documents per SQF code 7.1 section 2.2.

However, time flies and I have to move on with SQF system development. Therefore, I decided to number all the forms currently used for food safety and quality control. List them in a register. Save them password protected on a shared drive, where all managers can access them and print copies in emergency situation.

 

Further, planning to send  the master copies for printing by an external printing company. This way will accomplish reduce cost of copies and forms control.

Last but not the least will ask relevant staff to destroy all old copies and audit to verify its being done. 

 

 

I would appreciate if folks with SQF experience comment on the following two questions:

1) are the  batch record , packaging inspection forms to be included in the Register of current  SQF documents. 

2) are the following header and footer on every quality and food safety control forms - sufficient to meet the SQF requirement ? - header -name of the company/ form #/ name;  footer - effective(date)/ replaces(date)/revision #/folder path/changed by(initials) /trade secret confidential

 

Thanks a lot for your feedback!

[Slab]

Hi, Tery;

 

The key words in the code are "monitoring activities".  This will include QA/QC documents and any other department records involved in a potential recall program for raw goods, primary packaging and their total throughput. The document register itself should reflect document title and number, revision number, review date, origin date, effective date, changes made, change date, changed by who.

The document itself should be headed with a minimum of; document number, revision number, origin date, effective date, company header with address, document name. 

This has served me well so far.

The following is for level 3 SQF (not necessarily for you but for the thread);

 

 

2.2.1 Document Control (M)

 

2.2.1.1 The methods and responsibility for

maintaining document control and ensuring staff

have access to current documents shall be

documented and implemented.

 

2.2.1.2 A register of current SQF System

documents and amendments to documents shall be

maintained.

 

2.2.1.3 Documents shall be safely stored and

readily accessible.

 

2.2.2 Records (M)

 

2.2.2.1 The methods and responsibility for

undertaking monitoring activities, verifying,

maintaining and retaining records shall be

documented and implemented.

 

2.2.2.2 All records shall be legible and suitably

authorized by those undertaking monitoring

activities that demonstrate that inspections,

analyses and other essential activities have been

completed.

 

2.2.2.3 Records shall be readily accessible,

retrievable, securely stored to prevent damage and

deterioration and shall be retained in accordance

with periods specified by a customer or regulations.

 

Hope this helps, and best of luck with your audit! 

[SQFconsultant]

1. Answer: no - think SQF system documents.

2. Answer: OK