idealdreams, You're specifically talking about the annual document review, correct?
At our facility, we have a "Annual Documentation Review" sheet that we fill out for each document being reviewed. It states the document number, name, current revision, and responsibility (person who reviews the document). The second half, which the reviewer completes, has check box options: "I've reviewed the document and find it to still be current", "A document revision is needed", and "This document is no longer active" (along with a line for the reason). They then sign off on it and date it.
Then all of these review sheets are attached to the most-recent version of the document and stored in a binder. If a document needs to be revised, it goes through the process and then the new document is put in the binder, along with this sheet and another sheet that summarizes the changes (the old revision then goes into an archive.
We've never had an SQF auditor complain until the most recent guy, who was a...well, he was very detail-oriented and liked having things his way. (Apparently, flipping through a binder was too much effort and time for him) So now we have a "last review date" column in our document register, but we also have a paper trail as proof that the review did take place.
I hope this helps!
-ChristinaGo to the full post