I'm slightly confused as to the intra-relationships of yr Sanitation System.
As I deduce, the "Sanitation" section is a Department ("independent" of both Production and QA Departments) which is responsible for both (1) devising/performing the Sanitation function/procedures and (2) carrying out a pre-op inspection.
IMEX (1) is handled such that the practical aspect of "Sanitation" is implemented by Production Department Operatives who (a) implement/sign-off Sanitation Procedures/Forms devised by QA and (b) maintain own Production-devised log-books detailing related WIs, (2) is then carried out solely by QA so as to achieve a (theoretically) independent assessment of (1), potentially involving methods such as visual/ATP/micro.evaluations.
Feedback from (2) is analysed/discussed with Production in the context of aspects such as mentioned in Post 9.
I appreciate that maintaining a separate Sanitation Function is not unusual but I'm a little puzzled regarding the inclusion of (2). How does the QA function fit into this overall scheme ? (I liked the practical comments in Post 2)
I thought the Principle of the Form attached is OK (choice of Rooms /Areas/Units will likely be Process-specific) but seems desirable (albeit may take some effort) to concatenate if possible, eg tabular Word/excel/database format ? (Obviously there is a mass of documentation/data underpinning the attached form).
IMEX some Companies use an abbreviated format for "routine" daily inspections but a heavyweight version once a week or depending on feedback. Again, may be Process / location specific.
It's not a small Project for sure. Good Luck !