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Customer seal security, is it necessary to lock them away?


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#1 Phil Renaldo

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Posted 09 February 2017 - 05:40 PM

I have a quesiton on customer seal security in a Storage environement.  We keep customer seals out openly in our warehouse, but all access to the warehouse is restricted by key-coded doors, which only employees can access.  Is it necessary to also lock the seals in a storage cabinet or such within the warehouse?


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#2 Ryan M.

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Posted 16 February 2017 - 12:36 AM

Depends on your auditor to be frank and honest.

 

I would argue it does not since there is restricted access.  The real question is how restrictive is the current access?  Yes, there are key-coded doors, but do unauthorized individuals make their way in?  How often?  What happens when they do?  All questions that need to be vetted.  It basically comes down to what is the risk and the frequency of an unauthorized person making their way in?

 

For example, our last SQF audit the auditor was adamant we had to have our chemical drums we dispense from inside our secure facility under lock and key.  We have the same type of restriction for our facility, only persons with key cards can get into the facility.  She was not content with us having this be the only security step for the chemicals.  So we had to get lockable bungs for our drums.  Ironically, not more than 20 feet away was several access points direct to product lines or equipment.

 

So how do you think auditors or customers would respond to your security of the seals?


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#3 Tony-C

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Posted Today, 11:43 AM

It is normal practice to record the seal number on documentation when using the seal. If you do this then I don't see why you would need to lock the seals away, they are already in a restricted area.

 

Kind regards,

 

Tony


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#4 Ryan M.

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Posted Today, 08:15 PM

It is normal practice to record the seal number on documentation when using the seal. If you do this then I don't see why you would need to lock the seals away, they are already in a restricted area.

 

Kind regards,

 

Tony

 

The concern is someone taking the seals and using them on other trucks, containers, shipments, etc.

 

If seal numbers are recorded and in place no a shipment.  If the same driver for that shipment is able to take any other seal with him/her, what prevents him/her from updating the records with the seal numbers they took and doing something to the shipment and resealing it?  Nothing.

 

This is why seals should be secured regardless of record keeping.


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