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SQF 11.9.1.5 Disposal of Trademarked Material

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kdiamond2011

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Posted 28 March 2018 - 06:50 PM

Hi All,

 

Our pre-assessment auditor commented that we need a procedure for the disposal of trademarked materials per code section 11.9.1.5.

 

11.9.1.5 Where applicable, a documented procedure shall be in place for the controlled disposal of trademarked materials. Where a contracted disposal service is used, the disposal process shall be reviewed regularly to confirm compliance.

 

Any suggestions on what the best method for disposal of trademarked material is?

 

Thank you!



Scampi

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Posted 28 March 2018 - 06:51 PM

We (ahem) burn ours. There are professional shredding companies like Iron Mountain that you could have pick up material to be destroyed. 


Please stop referring to me as Sir/sirs


SQFconsultant

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Posted 28 March 2018 - 08:07 PM

Kate - you just need a confirmation from the disposal company as to how they process your trademarked items.

 

That confirmation can be in the form of a written letter for instance on their company letterhead and signed by ownership or senior management that your trademarked material is destroyed by fire, shredding, etc.


All the Best,

 

All Rights Reserved,

Without Prejudice,

Glenn Oster.

Glenn Oster Consulting, LLC -

SQF System Development | Internal Auditor Training | eConsultant

Martha's Vineyard Island, MA - Restored Republic

http://www.GCEMVI.XYZ

http://www.GlennOster.com

 


Hoosiersmoker

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Posted 29 March 2018 - 03:57 PM

Most of our disposal companies had not been exposed to this so we developed a "form letter" we send them that they can copy to their letter head and send back to us signed. This is of course only AFTER we validate an appropriate procedure for handling our trademarked waste.



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kdiamond2011

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Posted 06 April 2018 - 04:23 PM

Hoosiersmoker - would you be able to share that form letter with me?



Hoosiersmoker

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Posted 06 April 2018 - 04:57 PM

I think we redacted it from one of our recyclers a few years ago.

See attached

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iogunkuade

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Posted 19 June 2018 - 04:05 PM

Hi,

How do you validate your procedure for handling trademarked waste? Thank you.

Most of our disposal companies had not been exposed to this so we developed a "form letter" we send them that they can copy to their letter head and send back to us signed. This is of course only AFTER we validate an appropriate procedure for handling our trademarked waste.



Hoosiersmoker

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Posted 19 June 2018 - 04:12 PM

We just have the recycler send us a new letter each year per procedure. Never having customer complaints or trademarked materials turning up validates the procedure.Also, if you get a LOD annually from each, if that's what your procedure says, and the letter describes how they handle the trademarked materials that's really all the validation you can do. You have reduced the risk to an acceptable level.



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Jean Carmona

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Posted 15 January 2020 - 07:27 PM

I think we redacted it from one of our recyclers a few years ago.

See attached

 

 

Like if you are reading this in 2020. Haha.. many thanks!!! 

 

Happy new year!



reyestl

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Posted 17 May 2021 - 07:21 PM

Hi, I need to see how I can comply with the new requirement from SQF 12.8.1.4 for the control of trademark material. 

we use our city disposal services for all our waste disposal.

 

thank-you

Tina Reyes





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