What is the purpose of creating procedures, instructions etc? Do you think you still need those if workers can remember everything? I don't see anything wrong with cheat list as long as it matched with the current process document and actual practice.
*Edit: Could you please cite the deviated clause under BRC?
Dear MoM,
Please read again my previous posts. Again: it is not about memorisation, it is about daily jobs. A worker need to know what he is doing. If procedures/instructions are required in his daily job it is fine, if he/she shows them. But, he/she must answer the questions frankly.
scene:
auditor: "Hi, I am A. D-Tor, what is your name?"
Worker, checks his cheat sheet first: "eh, I do not know, this question is not on my list".
auditor: "what are you doing right now?"
Worker: "according this cheat sheet, I am a worker for the largest producer of ..."
auditor: "what are your responsibilities (meaning wat is your function/job)?"
worker, (relieved, cause this question is on his sheet): "I am responsible for good hygiene and good quality of the product".
auditor: "Ok, I see that you conduct the
metal detector checks. Can you demonstrate me, how you do this?"
worker walks to production office to take a copy of the metal detecor instruction and gives it to the auditor.
auditor: "ehm, OK, Can you please demonstrate how you normally do the test?"
worker starts reading out loud the instruction and doing it step by step as is described.
This worker is performing this checks daily, probably a few times a day. He/she does not need the documented instruction. He/she does not need a cheat sheet.
Several requirements are involved, but I did never indicate that this is a NC. I wrote that I would not appreciate such thing, as I illustrated in the case above.
Again, showing documents is a good thing, it is good if workers know were to find them, and what to find in them, it is good if they are used in daily business and hang in production area. I just do not like the idea of a cheat sheet with the most common questions an auditor may ask. It is not necessarry and only cost a lot of time in preparing this sheets. The time for preparing an audit can be used on a much better way. (e.g. training of workers, prè-audit, gap analyses, internal audits)
BRC, issue 5, requirements involved:
1.1 resources;
3.2 requirements of the standards to be implemented;
3.3.4 instructions to be communicated to relevant staff;
5.2.1.7 training allergens;
6.1.3 proces monitoring by trained staff;
7.1 (fundamental) workers should be demonstrable competent;
7.1.1 workers are trained prior to commencing to work;
7.1.2 persons engaged in
CCP monitoring should be trained;
7.1.5 review compenties of staff;
7.3 personal hygiene rules to be adopted by personnel;
and others.