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Controlled documents per SQF code 7.1 section 2.2

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Posted 19 January 2014 - 07:50 PM

I am not clear if batch record and all quality control forms used on shop floor, for e.g packaging inspection forms are considered controlled documents per SQF code 7.1 section 2.2.

However, time flies and I have to move on with SQF system development. Therefore, I decided to number all the forms currently used for food safety and quality control. List them in a register. Save them password protected on a shared drive, where all managers can access them and print copies in emergency situation.


Further, planning to send  the master copies for printing by an external printing company. This way will accomplish reduce cost of copies and forms control.

Last but not the least will ask relevant staff to destroy all old copies and audit to verify its being done. 



I would appreciate if folks with SQF experience comment on the following two questions:

1) are the  batch record , packaging inspection forms to be included in the Register of current  SQF documents. 

2) are the following header and footer on every quality and food safety control forms - sufficient to meet the SQF requirement ? - header -name of the company/ form #/ name;  footer - effective(date)/ replaces(date)/revision #/folder path/changed by(initials) /trade secret confidential


Thanks a lot for your feedback!

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Posted 19 January 2014 - 10:53 PM

Hi, Tery;


The key words in the code are "monitoring activities".  This will include QA/QC documents and any other department records involved in a potential recall program for raw goods, primary packaging and their total throughput. The document register itself should reflect document title and number, revision number, review date, origin date, effective date, changes made, change date, changed by who.

The document itself should be headed with a minimum of; document number, revision number, origin date, effective date, company header with address, document name. 

This has served me well so far.

The following is for level 3 SQF (not necessarily for you but for the thread);



2.2.1 Document Control (M) The methods and responsibility for
maintaining document control and ensuring staff
have access to current documents shall be
documented and implemented. A register of current SQF System
documents and amendments to documents shall be
maintained. Documents shall be safely stored and
readily accessible.


2.2.2 Records (M) The methods and responsibility for
undertaking monitoring activities, verifying,
maintaining and retaining records shall be
documented and implemented. All records shall be legible and suitably
authorized by those undertaking monitoring
activities that demonstrate that inspections,
analyses and other essential activities have been
completed. Records shall be readily accessible,
retrievable, securely stored to prevent damage and
deterioration and shall be retained in accordance
with periods specified by a customer or regulations.
Hope this helps, and best of luck with your audit!  :thumbup:

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Posted 30 January 2014 - 03:09 AM

1. Answer: no - think SQF system documents.

2. Answer: OK

Kind regards,
Glenn Oster
GOC BUSINESS GROUP | SQF System Development, Implementation & Certification Consultants
Internal Auditor Training - eConsultant Retainer Subscriptions - Pre & Post SQF-GAP Audits - Consultant Training
Visit us @ http://www.GlennOster.com  or call us @ 772.646.4115 US-EST 8am-4pm Anyday except Thursday

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