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Record Retention Question

Record Retention

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#1 it_rains_inside

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Posted 30 December 2014 - 04:04 PM

So..... we keep any documentation relating to food safety implications for the shelf life of the product +1 year.

 

We do not have cited on our policy about the length of retention for other "non-food safety" documentation/ records. (ex. Sanitation task sheets - completed daily) or (Internal Audits forms - Completed on a yearly schedule)

 

Does anyone know of any legislation regarding the topic so that I know what the requirement is? 

 

Is there a requirement? Anyone have any suggestions? Do a R/A ?


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#2 Setanta

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Posted 30 December 2014 - 04:16 PM

For SQF, we keep all paperwork for 2 years, or since the beginning of a new SQF program  The paperwork for any item involved in a recall would be kept for 10 years.


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#3 it_rains_inside

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Posted 30 December 2014 - 04:25 PM

We are under BRC - are there any regs that suggest this?


"Peace is the result of retraining your mind to process life as it is, rather than as you think it should be"

                                -Wayne W. Dyer

 


#4 RG3

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Posted 30 December 2014 - 04:26 PM

FDA requires 3 years

21CFR1403.42

Attached File  21CFR1403.42.png   35.22KB   8 downloads

But as always it depends what product you're making. I don't know how many years they require for Fogurt.

For seafood fresh they require one year for frozen seafood they require two years (according to Fish and Fishery Products Hazards and Control Guidance 4th Ed.) which was made by the FDA, so it all depends on your product.



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#5 cazyncymru

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Posted 30 December 2014 - 04:50 PM

BRC is minimum shelf life of product + 1 year.

 

We pack for ASDA so keep everything for 6!!

 

Caz x



#6 mgourley

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Posted 30 December 2014 - 06:44 PM

From a Food Safety Modernization Act (FSMA) FAQ:

 

IC.1.3 For how long are records required under the new law’s “Hazard Analysis and Risk-Based Preventive Controls” provision (FSMA §103/FDCA §418) required to be kept? 
This section of the new law contains a provision (FDCA §418(g)) requiring that certain records established under that section be kept for at least 2 years.

 

Marshall



#7 RG3

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Posted 30 December 2014 - 07:07 PM

YEAH FSMA!!! Can't wait...

http://www.fda.gov/F...559.htm#records



#8 it_rains_inside

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Posted 30 December 2014 - 07:31 PM

Thanks everyone! That helps


"Peace is the result of retraining your mind to process life as it is, rather than as you think it should be"

                                -Wayne W. Dyer

 


#9 ChocolatesMyGame

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Posted 06 January 2015 - 08:43 PM

Something I didn't see mentioned was the paperwork associated with product that was involved in a recall.  I have always been told keep those essentially forever for legal reasons.  FDA regs always trump food safety certification requirements so I have always gone by those unless the food safety cert is more stringent.



#10 Madam A. D-tor

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Posted 12 January 2015 - 02:12 PM

BRC and IFS require shelf life + one year.

please take also in mind the intermediate shelf life and raw material shelf life.

E.g. if you are making intermediates, store them in freezer for 1/2 year and then using them in your products which has 1 year shelf life. The retention time of your records should include intermediate shelf life and should not be 2 years but at least 2,5 years. The information of the product in the markt need to be retain 1 year after shelf life of the products.

Also if you are making products with raw materials with long shelf life, you should take this into account. Just to make sure that you have the incoming good inspections and traceability records of these materials for the shelf life of your finished products + 1 year.


Kind Regards,

Madam A. D-tor

#11 freeromios

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Posted 18 January 2015 - 05:51 PM

The Irish guideline ( FSAI) for food recall is a very useful tool and it gives a scientifically acceptable way of record retention time for each food product category.



#12 trubertq

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Posted 19 January 2015 - 09:49 AM

YAY...we have done something right!!


I'm entitled to my opinion, even a stopped clock is right twice a day





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