Hi All,
I know this is (supposed to be) a simple topic, and I've read other threads on this topic, but can't seem to find the answer I'm looking for.
We have already been through 2 BRC audits (obtained A rating), and the auditor has never brought this up, but I'd rather be safe than sorry on this point.
The BRC interpretation guideline (not the code itself - version 7) states:
Where controlled documents are all contained on an electronic system, it is usual for printed versions to be marked uncontrolled. Each copy must be authorised (e.g. with a signature or stamp) to show it is for use, and each must be given a version number so that out-of-date documents can be identified and removed.
Here is an outline of our documentation control policy:
- all documents have a header/footer with company name, page # of #, revision date, version number, form #, written/revised by and authorized by
- all new and revised forms are reviewed and initialed by the quality coordinator or quality director and kept in a log book (with previous version showing changes)
- our "original copies" are maintained electronically
- a register is maintained showing form #, title, revision date, version #, and location in facility
- only QC can modify documents, and must replace old versions when there are revisions
Currently, we do not sign or stamp each form that is printed, and we do not mark printed copies "uncontrolled".
My question is: since all forms are to be the current version, and forms are only to be in locations listed on the register, must all printed copies of documents (SOP's, policies, check sheets, etc.) to be signed or stamped and marked "uncontrolled"? Or if I state in our procedure that all printed copies are uncontrolled is that sufficient? I just don't want to receive a non-conformance on a future audit, but I also don't want to cause unneeded work.
Also, does that mean daily check sheets are to be marked "uncontrolled"?
We are a small company, with management directly involved in production, and a lot of management commitment, so the current policy has been followed very well.
Thanks in advance for your help with this.
WowQC