6 replies to this topic

[qalearner]

Good Morning, 

 

I am in the process of reviewing our HACCP plan and have noticed that all of the forms in use have the date and revision information but also the addition of a clause stating "approved by_____". Is this statement of approval a requirement for HACCP? I can't remember seeing anything like this before and the person who is listed as doing the approving is not active in this role. 

 

Does anyone have any experience with this type of situation? Can I get rid of the approval statement on all of our paperwork?

 

Thanks for the help!

[Charles.C]

Good Morning, 

 

I am in the process of reviewing our HACCP plan and have noticed that all of the forms in use have the date and revision information but also the addition of a clause stating "approved by_____". Is this statement of approval a requirement for HACCP? I can't remember seeing anything like this before and the person who is listed as doing the approving is not active in this role. 

 

Does anyone have any experience with this type of situation? Can I get rid of the approval statement on all of our paperwork?

 

Thanks for the help!

 

Hi qalearner,

 

It's one of the traditional ISO elements in Documentation Procedures for Procedures/Work Instructions/Records etc

 

IMEX (non-ISO) it's optional, ie i didn't use it except for some controlled documents, but many, many Companies routinely do. 

 

Its use (or not)  may also depend on who is going to audit the documents and for what standard.

[qalearner]

We are not audited to any standards so I am thinking that it is optional for us. And optional means it is not going to be done anymore in my books!

[mgourley]

Works for me.

I would, however, make sure your flow diagrams are "approved by" the members of the HACCP Team, after a through facility and process walk around to ensure they are correct.

 

Marshall

[Spyrogyra]

Hi,

 

I guess it would be better if you removed the name of the approver listed but left the function and date of approval, you never know you may one time require to be audited against some other standards that require documents approval prior to use. It may lessen your work. Just some thought.....

[CMHeywood]

If you have a document register (list of approved documents, policies, procedures, etc.), you could list who approved the form in case you needed to track down the person to ask any questions. 

 

An approval signature on a form shows who approved it.  Otherwise you are relying on verbal approval which someone can deny in the future.

 

I agree with the previous reply that it is better to list the approver by title instead of by name.  Listing by title shows that you have created a system for approval.  Listing by name sometimes shows that you are picking the first innocent bystander to approve the document.  In other words, approval by job function instead of by "who volunteers".

[Charles.C]

An approval signature on a form shows who approved it.  Otherwise you are relying on verbal approval which someone can deny in the future.

 

 

If the document is uncontrolled, surely it becomes irrelevant ?