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Approval of Buyer sample then pre shipment samples of Herbs and Spice

Herbs and Spices

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Posted 29 July 2015 - 01:11 PM

Hi I am based in South Africa, new to this forum and would like a bit of assistance on how best to handle Samples approved from Suppliers of Herbs and Spices.


The first round would be new suppliers thus a Buyers sample with all accompanying documents COA, Spec, Afla, Pesticides ETC.


Once approved initial orders are placed and before stuffing the FCL a pre shipment sample arrives for approval, the attached documents do not cover full micro, pesticides.


What process flow would you recommend in these instances your comments suggestions are appreciated.



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Posted 30 July 2015 - 05:45 PM

Hi herbandspice,


Thks for yr query and Welcome to the forum ! :welcome:


I’m not quite sure what you mean by “Process Flow” but it would appear conceptually logical to ensure a mutually agreed contract is arranged which requires the buyer’s documented acceptance of a pre-shipment sample in order to initiate shipment.


IMEX of third party auditing, one technique is via L/C so that no payment is possible without a satisfactory pre-shipment inspection certificate.

Kind Regards,



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