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Ending partnership with contractors

CMO termination Document Control

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#1 rchare1


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Posted 26 October 2016 - 06:26 PM

Any suggestions on how to formally document the termination of a contract manufacturer? I'm not talking about a termination agreement, as our Legal dept. will send that. I need to document in QA that we will no longer be working with, as we are the ones who perform audits, review questionnaires, etc. I could use our Document Change Request form, but wonder if there's something else. Thanks for any suggestions!

#2 ChristinaG


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Posted 26 October 2016 - 08:03 PM

Do you have a procedure in place for what kind of quality-related paperwork is generated when dropping a supplier? I would make sure a procedure is in place for the future. As for paperwork, I'd suggest using a Corrective Action Report, assuming that you dropped them for a quality-related issue. If you dropped them after a quality complaint, you can attach a copy of the complaint you sent them. If it was because they failed an audit you performed, then you could attach a copy of the audit to the CAR.


That's how we'd do that here, if we dropped someone due to quality. If we drop someone because of pricing, we just allow management to keep their paperwork and we just update our "current suppliers" list to exclude them.



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#3 BrummyJim


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Posted 27 October 2016 - 08:00 AM

We maintain a list of approved suppliers, with full details of what they are approved for, when they were last re-assessed, what level of certification they hold etc. It's an Excel spreadsheet, so I have a tab for raw materials, one for warehouse & distribution, one for services, one for under assessment and one for no longer approved. The last sheet also includes a date for when they were no longer approved.

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