Jump to content

  • Quick Navigation
Photo

Confidential Reporting Form BRC Issue 8, Clause 1.1.6

Share this

  • You cannot start a new topic
  • Please log in to reply
10 replies to this topic

Montana Milling Inc

    Grade - Active

  • IFSQN Associate
  • 21 posts
  • 1 thanks
3
Neutral

  • United States
    United States

Posted 05 June 2019 - 10:15 PM

Greetings all.  We are a small company (whole grain and milled grain), typically not more than 8-10 employees on a shift .  I am looking for a confidential reporting form or some guidance on what to put on one.  What we have chosen to implement is essentially a suggestion box for compliance with clause 1.1.6 of Issue 8 of the BRC Standard for Food Safety. 

 

The box is locked with a slot in it.  Will not be in area where cameras are at and the CEO and Quality Manager (me) have a key.  Any assistance or files you would be willing to share would be greatly appreciated.

 

Thank you

 

Ben

 


Benjamin Wild

Quality & Safety Manger, Montana Milling, Inc.


SQFconsultant

    SQFconsultant

  • IFSQN Fellow
  • 4,632 posts
  • 1135 thanks
1,126
Excellent

  • United States
    United States
  • Gender:Male
  • Interests:Just when I thought I was out - They pulled me back in!!!

Posted 06 June 2019 - 12:28 AM

Forget the form, no one will fill those out - use a dedicated toll free number, people call, listen to the message and leave a message.  That way they can report from anywhere in or out of the company without fear of reprisal.


All the Best,

 

All Rights Reserved,

Without Prejudice,

Glenn Oster.

Glenn Oster Consulting, LLC -

SQF System Development | Internal Auditor Training | eConsultant

Martha's Vineyard Island, MA - Restored Republic

http://www.GCEMVI.XYZ

http://www.GlennOster.com

 


zanorias

    Grade - PIFSQN

  • IFSQN Principal
  • 811 posts
  • 245 thanks
167
Excellent

  • Wales
    Wales
  • Gender:Male
  • Location:UK
  • Interests:Motorcycling, Food Safety, Science, Paddleboarding, Space

Posted 06 June 2019 - 05:39 AM

Hi Ben,

 

You don't need a specific form for employees to fill out, just a note scribbled on a blank piece of paper would be fine. What's important is that the employees are able to report and that it is confidential. Personally I want to make it as simple as possible for a staff member to report something, and I think they're more likely to do so if they didn't have to fill in a form. I have a number of locked post boxes around the site and staff have used these by writing on a piece of paper which works fine as long as it's legible.



GMO

    Grade - FIFSQN

  • IFSQN Fellow
  • 2,796 posts
  • 721 thanks
225
Excellent

  • United Kingdom
    United Kingdom

Posted 06 June 2019 - 08:58 AM

In an old small company we used Crimestoppers to supply a line to us.  I'm not sure how much it cost but it wasn't prohibitive.  Looking into companies like this could help supply a free phone line to comply without the set up costs.



Montana Milling Inc

    Grade - Active

  • IFSQN Associate
  • 21 posts
  • 1 thanks
3
Neutral

  • United States
    United States

Posted 06 June 2019 - 06:25 PM

Thank you all for the info.  I will speak with our CEO concerning the telephone option.


Benjamin Wild

Quality & Safety Manger, Montana Milling, Inc.


CSchmidt

    Grade - Active

  • IFSQN Active
  • 23 posts
  • 9 thanks
1
Neutral

  • United States
    United States

Posted 07 June 2019 - 07:26 PM

We are a small company as well.   We have a poster in our breakroom that contains the following:

1. GM & Food Safety Directors contact information (cell phone & email)

2. A QR code that when scanned bring you to a online form they can confidential fill out. 

3. An email address that they can email their concerns too.

 

I didn't do a suggestion box because I wasn't sure it could be kept secure.

 

I do like the other post about using a phone number.

 

Hope this helps.


Edited by CVBC, 07 June 2019 - 07:28 PM.


Rich H

    Grade - Active

  • IFSQN Active
  • 1 posts
  • 1 thanks
1
Neutral

  • United States
    United States

Posted 14 June 2019 - 01:11 PM

https://www.suggestionox.com/

 

It's 100% Anonymous, Secure, Easily accessible by all employees.



Thanked by 1 Member:

hsidhu

    Grade - Active

  • IFSQN Active
  • 2 posts
  • 0 thanks
1
Neutral

  • Canada
    Canada

Posted 14 June 2019 - 01:15 PM

Hi, We are using the suggestion box as well, we staged that in employees lunch room and made some ballots to report food safety incidents. Ifound this the best way. We open the box and if there are any concerns or suggestion then we discuss everything during management team meetings. We have created an action register for the notes and we follow up on ecah concern every meeting until that get resolved.



louimay

    Grade - Active

  • IFSQN Active
  • 8 posts
  • 1 thanks
0
Neutral

  • New Zealand
    New Zealand

Posted 02 July 2019 - 11:08 PM

We use a suggestion box.  (literally a box with a slot) We are a small company and the use of a telephone is impractical as it would be impossible for it to be anonymous.  We have a procedure on walls around the facility and a form next to the box.
 
Our auditor was happy with this.



QA@ingredientsplus.ca

    Grade - Active

  • IFSQN Active
  • 1 posts
  • 0 thanks
0
Neutral

  • Canada
    Canada

Posted 26 November 2021 - 06:49 PM

What is written on the ballots for the suggestion boxes? Can you kindly share a copy of the form?


Edited by QA@ingredientsplus.ca, 26 November 2021 - 06:49 PM.


Charles.C

    Grade - FIFSQN

  • IFSQN Moderator
  • 20,542 posts
  • 5662 thanks
1,544
Excellent

  • Earth
    Earth
  • Gender:Male
  • Interests:SF
    TV
    Movies

Posted 27 November 2021 - 12:04 PM

What is written on the ballots for the suggestion boxes? Can you kindly share a copy of the form?

Hi QA, you are querying a 2 -year old post. There may be a delayed response.


Kind Regards,

 

Charles.C




Share this


Also tagged with one or more of these keywords: BRC 1.1.6

0 user(s) are reading this topic

0 members, 0 guests, 0 anonymous users