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How to create a proper training register?

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#1 danh@nutmegspice

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Posted 13 December 2019 - 05:15 PM

Hi guys,

 

Trying to get my company ready for SQF, and focussing on training and SOP's right now.

 

I am just about done writing the SOP's and need to start implementing. Formal training has never been a thing in this company and i am trying to change that.

 

Basically i am wondering how to proper document the training register, we have employees that occasionally will perform other jobs in the facility so a lot of these guys will be getting trained on multiple department SOPs. Just curious as to what you guys are doing, i almost feel like the only way to accurately list all SOPs the employees have been trained on is to create a document or spreadsheet for each individual employee and what SOP's they have been trained on.

 

Any other suggestions?

 

Thanks



#2 Hank Major

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Posted 13 December 2019 - 05:44 PM

One list I saw showed the trainer(s), the document(s) used to do the training (such as TrainAllergenNamesver2.pptx)  the method of assessment (written quiz, computer quiz), each person's score, the trainer's assessment of the trainee's progress.... I'm sure there are others, and I will await their comments below.



#3 SQFconsultant

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Posted 13 December 2019 - 05:57 PM

We use a simple excel spreadsheet with our clients - all the employees and owners, etc go on the left side vertically with a another colum showing their skill sets next to each name and then over the top each training topic is shown.

 

boxes under each training topic include date header, trainer, effectiveness.

 

Keeps it simple - we are in process of creating another one right now.


Warm regards,

 

 

Glenn Oster

Glenn Oster Consulting, LLC

 

SQF System Development Consultants

www.GlennOsterConsulting.com

+1-800-793-7042 (Earth Wide)

Hot Springs, Arkansas USA

 

 

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#4 Timwoodbag

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Posted 13 December 2019 - 08:01 PM

We do something like this (see attachment), similar to what Glenn suggested, but looks like I need to add a few more details!!



#5 Timwoodbag

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Posted 13 December 2019 - 08:01 PM

We do something like this (see attachment), similar to what Glenn suggested, but looks like I need to add a few more details!!



#6 Timwoodbag

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Posted 13 December 2019 - 08:02 PM

Attached File  ifsqn example 1.xlsx   11.05KB   69 downloadsWe do something like this (see attachment), similar to what Glenn suggested, but looks like I need to add a few more details!!



#7 Hoosiersmoker

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Posted 18 December 2019 - 01:42 PM

We use a similar spreadsheet - All on one sheet with tabs for Production, Management, Former employees and one for Summer Help. It lists the trainer's initials after the topic, the training dates and colored dots to indicate several things including adequate test scores. We keep physical copies of the tests in a binder but they could be scanned and saved electronically. See attached



#8 SDTM

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Posted 06 January 2020 - 05:29 PM

Hello

The training needs will have to be determined by the job roles.

List the employees and then title (department) on the left vertically, then on the horizontally list all the procedures in separate boxes. In the Excell spreadsheet mark the ones required with red and when trained put date and mark with green if you wish.

For CCP training add verification dates too and when the re-assessment is needed. 

This is the Excell version, of course you will need paper copy or certificates for Food Safety, Allergen, HACCP, Pest control, Internal Audit trainings etc as well.

They will be presented during audits when asked. Don't forget to place on the paper training form the version nr. of the procedure and duration of training.

Hope this was helpful? Let me know if you need any more help and good luck!







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