Good morning Marcos. What you describe is one of the reasons we haven't pulled the trigger with pay by month software.
As far as SQF requirements, are you still in compliance with your document retention policy?
One thing you might want to look into, see if you can pay for 1 month and get access to all your historical documents or pull the historical data you think you need.
Yes, we luckily stuck with a lot of paper copies of everything so I believe we are in compliance. I also downloaded much of the documentation and took some screen shots before we cut ties. The software was set up in a way where all our SOP's were built into the software, but we still used paper checklists and such to go about our daily business. So, I have had to rewrite many of the SOP's that deal with section 2 of the SQF code, but they are just in a different format and adjusted to fit our operations better (the software was pretty generic, which is one of the reasons we wanted to get away from it).
I hadn't thought about buying short term access to the software. That is an interesting idea, I will have to look into this. Thanks!