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What Maintenance by an Operator would require a work order?


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Posted 23 December 2020 - 03:24 PM

Hi everyone, was wondering what maintenance need would require for a work order? I am specifically asking for small instances such as tightening a bolt or the operator makes a small adjustment?  What is needed there? I am asking for SQF system. Thanks! 


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Posted 23 December 2020 - 05:08 PM

Hey Ral. A lot of this is different from location to location. Our facility also has instances where tightening bolts, removing hoses, etc. falls on the operator, and no maintenance work order is required. Most policy/procedure documents will make mention of this and give a 'threshold' or explain what requires a work order. Have you read over your policy/procedure relating to SQF PRP 2.1.2 (it's been a while this might not be the correct place)?



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Posted 23 December 2020 - 05:09 PM

Normally for small items like this a log is kept - what was done, by whom, when, time etc.

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Posted 23 December 2020 - 05:10 PM

A work order would be triggered by something that isn't part of a routine preventative maintenance task on a piece of equipment or part of the equipment. Things like replacing the sweep on a dock door, fixing a crack in the concrete or production floor, etc.


When it comes to the fixtures and operation of equipment; bolts and fittings, etc. should be part of a preventative maintenance task (if the bolt and fittings routinely loosen over time)


A lot of PMMS (Preventative Maintenance Management Systems) have the ability for users to log work orders for things that need replaced or repaired (internal and external grounds, building maintenance, etc.). If you don't have that it could be a simple form with what needs replaced then it is filled out by maintenance for the date it was completed and by whom.

Edited by jdpaul, 23 December 2020 - 05:14 PM.

Also tagged with one or more of these keywords: maintenance

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