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Example procedure for procurement in emergency situation clause 2.5.1 FSSC 22000 v5.1


Best Answer Spidey, 05 January 2021 - 05:02 PM

My facility is SQF certified, so I'm not sure how this translates to FSSC 22000, but here is a excerpt from my Approved Supplier Program:

 

Emergency Supplier Contingency Plan

 

In the instance that an unapproved supplier, or a new raw material from an approved supplier, needs to be used in an emergency or on a temporary basis, it will be required to submit a modified list of documents for review and approval:

 

  • Specification sheets for all raw materials and food-contact packaging materials.
  • Allergen Statements for all raw materials.
  • Kosher Certificates for all applicable raw materials.
  • Organic Certificates for all applicable raw materials.

 

The Manager, Food Safety will seek additional information about the supplier by:

 

  • Review of the supplier’s website.
  • Searching for the supplier in the FDA Database.
  • Searching for the supplier in the databases for various GFSI accredited schemes.

 

Upon receipt of the emergency-approved raw materials or food-contact packaging materials, the COAs for the materials received will be compared with the submitted specifications.

  • If the COA falls within the specifications, the materials will be accepted.
  • If the COA does not fall within the specifications, the materials will be placed on HOLD until the specification issue is investigated and the final disposition determined.
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#1 Firoozeh NZR

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Posted 28 December 2020 - 09:35 AM

Hi everybody. I need an example procedure for procurement in emergency situation clause 2.5.1 FSSC 22000 v5.1. We already have a procedure for purchase and supplier evaluation but I dont know how to upgrade it in emergency situation and even the definition of ememrgency situation in this case. 

Thank you in advance.


Edited by Jacob Timperley, 28 December 2020 - 01:24 PM.


#2 Sarah_E_W

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Posted 29 December 2020 - 01:56 PM

Do you have a concession procedure? 

 

 

You need to include your supplier approval process, so that you can demonstrate that you're following your own procedures. 

A document to approve the material internally. 



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#3 Bo16

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Posted 05 January 2021 - 04:41 PM

Jacob,

We do not have an emergency procurement procedure.  Our emergency procedure is to follow the current procedure, except "RUSH" it.  We need to have the approvals in place prior to accepting a new product.  We require purchasing agreements, product and supplier questionnaires, specification etc.. and then we will bring in the product and test it for compliance.  No ifs, and or buts about it.  All paperwork and approvals are in place prior to any material leaving our facility. 

If they want us to purchase, we get all this information quickly.  We even ask for samples of multiple lots to be rushed to our plant for evaluation if it is a critical ingredient. 

 

We have never had anyone tell us no.



#4 Spidey

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Posted 05 January 2021 - 05:02 PM   Best Answer

My facility is SQF certified, so I'm not sure how this translates to FSSC 22000, but here is a excerpt from my Approved Supplier Program:

 

Emergency Supplier Contingency Plan

 

In the instance that an unapproved supplier, or a new raw material from an approved supplier, needs to be used in an emergency or on a temporary basis, it will be required to submit a modified list of documents for review and approval:

 

  • Specification sheets for all raw materials and food-contact packaging materials.
  • Allergen Statements for all raw materials.
  • Kosher Certificates for all applicable raw materials.
  • Organic Certificates for all applicable raw materials.

 

The Manager, Food Safety will seek additional information about the supplier by:

 

  • Review of the supplier’s website.
  • Searching for the supplier in the FDA Database.
  • Searching for the supplier in the databases for various GFSI accredited schemes.

 

Upon receipt of the emergency-approved raw materials or food-contact packaging materials, the COAs for the materials received will be compared with the submitted specifications.

  • If the COA falls within the specifications, the materials will be accepted.
  • If the COA does not fall within the specifications, the materials will be placed on HOLD until the specification issue is investigated and the final disposition determined.


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#5 Charles.C

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Posted 06 January 2021 - 06:23 AM

In fact such "emergency" add-on options were afaik formally introduced via iso9001 around 50+ years ago.


Kind Regards,

 

Charles.C





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