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How are companies approaching Section 2.3.2 (Specifications) in SQF Code 9.0

2.3.2 specifications

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r.bub

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Posted 13 May 2021 - 10:40 PM

I am working on creating a policy to meet the requirements of SQF Code 9.0 - 2.3.2 (Specifications) and am wondering how others are approaching this.  I would like to create a general policy then have supplemental documents if needed, but there are so many things covered in this section with the new edition (raw materials, finished products, and contract services) that I don't know if a general policy will work. Additionally, can anyone provide recommendations on how to handle 2.3.2.5 - which requires approved raw material suppliers to notify the site of changes in product composition that could have an impact on product formulation?  We purchase many of our raw materials from food ingredients distributors and request specifications annually as part of our Approved Supplier Program, but I'm finding that many of these suppliers require a signed agreement in order to notify us of changes.  Is it enough that we ask for specs annually and periodically review them against specs listed on COA's?



foodsafetymuse

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Posted 15 May 2021 - 10:17 PM

Hi r.bub,

  • Do all of your suppliers provide COAs?
  • What information exactly is provided on the COA and
  • is this information a standard requirement?
  • What would be the corrective action if a supplier does not provide a COA with a shipment?
  • Is this feasible for the receiver to spend time comparing against the specification for every shipment?

Food Safety Muse

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r.bub

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Posted 17 May 2021 - 08:17 PM

Hi foodsafetymuse,

 

Responses to your questions:

 

  • Do all of your suppliers provide COAs? - YES - when applicable (e.g. ingredients, processing aids, packaging suppliers send COCs)
  • What information exactly is provided on the COA and
  • is this information a standard requirement? Information on the COA's correlates to specifications received from the Supplier.  Some of the COAs we receive list the specifications on then, but some do not.  Most reference analytical testing an microbiological testing results.  
  • What would be the corrective action if a supplier does not provide a COA with a shipment?  If a shipment comes in without a COA, our shipping :& receiving personnel document on our inbound load inspection form and notify purchasing so a COA can be requested.  We are currently in the process of implementing an ERP system.  When this is done, all incoming materials will be placed on hold until the COA is reviewed and approved by the QA Department.
  • Is this feasible for the receiver to spend time comparing against the specification for every shipment? If it absolutely needed to be done, it could, but it would probably be quite an adjustment for our QA department.


Spidey

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Posted 17 May 2021 - 10:07 PM

My company compares COAs to Specification Sheets on file for all raw materials received.  When using this process, we have found one parameter change that the manufacturer didn't inform us of, however, the change was immaterial to our process and didn't affect food safety.



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OrRedFood

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Posted 30 June 2021 - 11:10 PM

Spidey - Does the comparison of COAs to spec sheet for each raw material received cover the new portion of SQF 9.0 section 2.3.2.5, requiring that suppliers notify you of a change inn raw material that affect food safety? Or did you have to do something else? Thank you in advance.  



Charles.C

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Posted 01 July 2021 - 12:33 AM

Spidey - Does the comparison of COAs to spec sheet for each raw material received cover the new portion of SQF 9.0 section 2.3.2.5, requiring that suppliers notify you of a change inn raw material that affect food safety? Or did you have to do something else? Thank you in advance.  

 

2 + 2 = 5 ?.


Kind Regards,

 

Charles.C






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