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EMP Training Documentation for SQF

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iayala

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Posted 18 June 2026 - 03:45 PM

Hello everyone, this is my first post here.

 

We recently completed an SQF pre-assessment, and one of the auditor’s suggestions was that we should have documented training for our Environmental Monitoring Program.

For context, we are a very small company, and our quality team consists of myself and our backup SQF Practitioner. We both have several years of industry experience, and we developed our EMP procedure and policy.

 

My question is: for SQF purposes, does EMP training need to be formal external training with a certificate, such as training provided by a lab or outside provider? Or would it generally be acceptable to document internal training by having the SQF Practitioner and backup practitioner review and sign off on our EMP SOP, policy, sampling procedures?

 

I understand that training should be documented and demonstrate competency, but I’m trying to determine whether SQF typically expects certificate based training or if a documented internal training record is sufficient.

Any guidance  would be greatly appreciated.

 

Thank you!


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Scampi

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Posted 18 June 2026 - 04:04 PM

Are you processing the samples, or just collecting them?

 

If just collecting, internal training is fine

 

it's very different if you have an onsite lab


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iayala

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Posted 18 June 2026 - 04:08 PM

@scampi Thank you for the quick response. 

 

No onsite lab. We just collect the samples then send out to a partnered lab

 

Thank you!


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MDaleDDF

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Posted 18 June 2026 - 04:37 PM

We just have a 'Work Instruction' that goes through the sampling process step by step.   Train lab folks on it, sign off they were trained on their training sheet, bada-boom bada-bing.


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509fruit

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Posted 18 June 2026 - 04:54 PM

I would also use the sample instructions provided by the testing lab as part of the internal training 'sign off'. Use that as the foundation for the SOP of how to sample your place. Then just specify the type s of zones you are swabbing plus drains if applicable.   realize in wet environments quadra-quat in the drains will cause false positives. ( from past job experience)


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Jimimacintire

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Posted 18 June 2026 - 05:04 PM

The Lab we use has videos on YouTube with a certificate you can screen shot at the end.


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GMO

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Posted 19 June 2026 - 09:58 AM

I'm not sure if SQF would accept it but "training" can take many forms. I'd think a trip to your partner lab to see how they process your samples and any tips they have on sample collection would be far more instructive than one of you writing a course for you to both tick the box with.


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Shrimper

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Posted 19 June 2026 - 12:39 PM

Sometimes the suppliers of the EMP materials offer trainings. I have one from Neogen on how to use the 3M petrifilm plates that was free. 


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tadelong

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Posted 29 June 2026 - 04:57 PM

I used 3M's official swab instructions as proof I had good practices. It was a hum-n-haw moment but the auditor accepted it.


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