Who keeps the original training certificate?

Hello everyone!

 

I recently became HACCP Certified after my training. My question is, who keeps the original certificate diploma? me or my company?? In the past I always keep the original for me and just have a copy at work. Does anyone know if there is a law about this or anything demanding that the original belongs to the company???  Thanks, 

-A

The certificate is yours.  Your company will need a copy to show you are certified, but it is your certificate to take with you through the years.  If you company is requiring you give them the original, then would not fight over it.  Get an additional certificate from where you got certified. 

The certificate is yours.  Your company will need a copy to show you are certified, but it is your certificate to take with you through the years.  If you company is requiring you give them the original, then would not fight over it.  Get an additional certificate from where you got certified. 

Thank you Skookie, 

 

I will ask for another copy of the certificate since company says there is a LAW that mandates the original has to be for them. Who's law? HACCP? SQF? FDA? 

I want to believe they are making this law up.

 

 

A

They are either confused or have a power trip.  There is no law requiring them to have original even if the company paid for it.   

Hi Arod,

 

If the company is developed a “training policy” and has provided you the stated training; then they can charge you a percentage of training cost. However, the percentage amount and the time frame should be mentioned in training policy.

 

As a matter of fact, the company cannot keep your original certificate as long as you working with them. If it’s mentioned in your training policy, they can but; you won’t find any guidelines in HACCP/22000 with this regard.  

 

Cheers,

Dv8.

Hi Arod,

 

I think your company is pulling your chain lol. You took the course to become a certified trainer how (by law) does that give rights for your company to have the original document? Now, when it comes to Third-Party Audits they will ask to see the qualifications of the trainer, thats where the company needs to provide proof that the trainer is qualified. 

Hi Arod,

 

If the company is developed a “training policy” and has provided you the stated training; then they can charge you a percentage of training cost. However, the percentage amount and the time frame should be mentioned in training policy.

 

As a matter of fact, the company cannot keep your original certificate as long as you working with them. If it’s mentioned in your training policy, they can but; you won’t find any guidelines in HACCP/22000 with this regard.  

 

Cheers,

Dv8.

 

In the United States they are not allowed to charge for the training or allowed to keep the certificate.  They do need a copy for audits, etc. 

Thanks for the info, I wasn’t aware of that however, our companies (international brand) training agreement form is as below.

Here in Middle East, employee has to sign prior to take any kind of internal/external training provided by the company. But company will not keep the certificate by any chance.

 

Training Agreement form

I __________________________________, of __________________ Department, herein agree to reimburse …………Company the total cost of the training course in the event that I, the employee, voluntarily leave the employment of ……. Company.

 

This reimbursement shall be taken from my indemnity/end of service payment due to on leaving …….. Company employment. In the event that, the cost of training exceeds the end of service payment, I agree to reimburse the difference from another financial resource at my disposal.

 

I understand and agree to repay the total cost of training course on a pro-rated basis from the date of the training undertaken as follows:

 

Employment Duration

Itemized Cost of Training

0-12 Months

100% of Training cost

12-18 Months

75% of Training cost

18-24 Months

50% of Training cost

24-30 Months

25% of Training cost

 

 

Training Course Title:

 

 

Name & location of Institution / training facility:

 

 

Dates of Training:

 

Training Cost:

 

Course Timings:

 

Total duration (In Hours) :

 

 

Employee Name & EMP ID Number:

 

Employee Signature:

 

 

 

Date:

 

HR Officer’s Signature:

 

 

 

Date:

 

Department Manager’s Signature:

 

 

 

Date:

 

Hi Arod

 

We are an accredited training centre with several awarding bodies.

The COPs from all the awarding bodies is that the certificates must be sent to the learner, this can via their employer, but the original certificates are for the learner and not the employer.

The employer is expected to make a photocopy for their training records.

 

Getting another copy of the certificate is not always straight forward.

Depending on the awarding body there can be charges for a replacement, NOT another copy.

Awarding bodies will only issue a replacement and it will be marked as such.

 

If a replacement is needed because of damage, spelling mistakes, you would be surprised how many people misspell their name on the assessment paperwork, then they will require the original certificate to be returned.

If the original has been lost, possibly in your employers filing system, then you usually have to issue a statement in writing expelling the circumstances.

The dog ate it, is not well received.

 

The training organisation that ran the course and the accreditation should be able to help you with a replacement (usually for a fee)

 

rdgs