2.1.3.2: Complete SQF Sys reviewed annually by Management

Hi - We are moving towards SQF certification and had our Desk Audit May 7th. One of the minors we received were, "MINOR: The SQF practitioner has conducted monthly reviews. However, the full annual program review has not yet been conducted for the senior site management."

In the monthly meetings we already cover; CAPAs, Customer complaints, Supplier and contract issues, internal audit results, changes to food safety plans, and follow up items. 

We have not been working towards SQF for an entire 12 months so this had not been completed yet. What are some things others have done for this?

I was thinking a Power point presentation with each code section of 2 and 11 - explain the requirement and how we meet it? Is this what we are supposed to do?

Please help the presentation/meeting is June 11th. 

Thank  you 

What we did for our annual review was a summary of the results and the actions that have been taken and then discussed as a team if anything further needed to be done.  These actions were then added to the management action list.

For example, we reviewed monthly what was done for food defense for that month (i.e. installed a new camera).  The annual review summarized how many open actions there were on the list to start the year, how many were closed, when the next assessment will be completed, and any outstanding actions from the year.  We listed out all the facility and equipment improvements, program updates, major findings in our internal audits that were corrected, and key updates to the HACCP plan.  You may not have been working towards this for a full year, however at this point you could summarize what you have done, the plan for the rest of the year, and then have the 2018 annual review scheduled on your calendar.  Hope this helps.    

12 months doesn't matter when you are coming up on your 1st audit - the desk audit for SQF.

Our clients do the full "annual" review about a month prior to the desk audit.

No muss, no fuss.

from the Guidance -

The auditor will seek evidence of the existence of a management review procedure at the desk audit and compliance to this requirement through a review of records and interviews with senior management and the SQF practitioner.  Evidence may include:

 

      Review of the management review procedure.
      Records  of  SQF  System  reviews  by  senior  management  and  the  depth  of  coverage  of  the  review meetings  (e.g.,  food  safety  objectives,  food  safety  measures,  customer  complaints,  test  records, product and process changes, etc.).
      Identified actions from review meetings, and follow up on progress and outcomes of corrective actions.
      Changes  to  the  products  and/or  operational  processes  since  the  last  audit,  and  the  extent  to  which these changes are reflected in the food safety manual.
      The extent to which changes in materials, process or products have been validated.
      Records of product and process changes and their validation.

 

(Interpretations / Suggested Response Details are also offered).