Documents required to satisfy clause 4.15 - Dispatch and Transport?

WHAT DOCUMNETS WE SHOULD HAVE TO FULFILL THE REQUIREMENTS OF CLAUSE 4.15 OF BRC FOOD ISSUE 6?

Can any BRC users help?

Thanks,
Simon

4.15.1: Write up an overall procedure describing how the requirements are met. If you don't have a covered loading bay (many companies do not), write up a risk assessment to try and justify the investment not being necessary - and hope you get a pragmatic auditor.
4.15.2: Product traceability needs to be maintained through the shipping paperwork so show the batch number etc clearly.
4.15.3: A key record will be a "Goods Out" checklist showing the vehicle being loaded has been checked and confirmed to be clean inside, free of odour, pest activity, etc and if appropriate, the temperature control is working properly and all correct.
4.15.4: Should be clear enough - if temperature control is needed, it needs to be logged and shown to be effective.
4.15.5: If relevant for bulk loading tankers etc, a maintenance and cleaning regime for equipment is needed.
4.15.6: Part of your Goods Out checklist and supplier assurance agreements if contracted transport, or in-house procedures if you have your own trucks. Mixed loads - e.g. Don't ship cream cakes with racks of fine crystal glass...! Product security - e.g. Is the trailer locked or left unattended? If temporary storage by haulier, how do they control things? Breakdown - e.g. contingency plan if the truck has a problem causing a delay or the refrigeration fails.
4.15.7: If using a contractor, draw up a formal document detailing your expectations of them and get them to sign off agreement. Attach a copy of 4.15 to it.

With contracted hauliers you can also back all of this up with questionnaires and audit reports to monitor compliance.

I expect others can add to my list with better details...

on 4.15.5


We do not have our own trucks,

90% of the time we use LTL's and trucks.
the only equipment we used to load and unload are forklifts,

we do have daily inspection report for forklifts checks for the battery, tires ect.....but should we implement documented cleaning procedures for forklifts?



Thanks

4.15.1: Write up an overall procedure describing how the requirements are met. If you don't have a covered loading bay (many companies do not), write up a risk assessment to try and justify the investment not being necessary - and hope you get a pragmatic auditor.
4.15.2: Product traceability needs to be maintained through the shipping paperwork so show the batch number etc clearly.
4.15.3: A key record will be a "Goods Out" checklist showing the vehicle being loaded has been checked and confirmed to be clean inside, free of odour, pest activity, etc and if appropriate, the temperature control is working properly and all correct.
4.15.4: Should be clear enough - if temperature control is needed, it needs to be logged and shown to be effective.
4.15.5: If relevant for bulk loading tankers etc, a maintenance and cleaning regime for equipment is needed.
4.15.6: Part of your Goods Out checklist and supplier assurance agreements if contracted transport, or in-house procedures if you have your own trucks. Mixed loads - e.g. Don't ship cream cakes with racks of fine crystal glass...! Product security - e.g. Is the trailer locked or left unattended? If temporary storage by haulier, how do they control things? Breakdown - e.g. contingency plan if the truck has a problem causing a delay or the refrigeration fails.
4.15.7: If using a contractor, draw up a formal document detailing your expectations of them and get them to sign off agreement. Attach a copy of 4.15 to it.

With contracted hauliers you can also back all of this up with questionnaires and audit reports to monitor compliance.

I expect others can add to my list with better details...

I think you've covered it pretty well but I would include customer details in your 'shipping documents' (delivery note?)

Regards,

Tony

on 4.15.5


We do not have our own trucks,

90% of the time we use LTL's and trucks.
the only equipment we used to load and unload are forklifts,

we do have daily inspection report for forklifts checks for the battery, tires ect.....but should we implement documented cleaning procedures for forklifts?



Thanks

Yes

on 4.15.5
We do not have our own trucks,
90% of the time we use LTL's and trucks.
the only equipment we used to load and unload are forklifts,
we do have daily inspection report for forklifts checks for the battery, tires ect.....but should we implement documented cleaning procedures for forklifts?
Thanks

Yes

So that would be based on what risk? Or would you add a check that the forklift is clean to your inspection report?

not sure if is based on a risk, but on 4.15.5 says documented cleaning procedures shall be maintained for all vehicles used for loading and unloading.

For us that would include forklifts as my best guess!

So that would be based on what risk? Or would you add a check that the forklift is clean to your inspection report?

4.15.5: "Maintenance systems and documented cleaning procedures shall be maintained for all vehicles and equipment used for loading/unloading..."

Marshall

I had in mind something like this:

Fork Truck Procedure.png   20.82KB   66 downloads

Food contact equipment such as hoses are things I would be more worried about

I had in mind something like this:

Fork Truck Procedure.png   20.82KB   66 downloads

Food contact equipment such as hoses are things I would be more worried about

we do not use any hoses, we sell a ready to eat product so the only vehicle that becomes thirdly in contact with is the forklift, and i know there is not a Sop for it or documented procedure for cleaning. thanks for the upload i will use that to present it!

I had in mind something like this:

Fork Truck Procedure.png   20.82KB   66 downloads

Food contact equipment such as hoses are things I would be more worried about

Certainly if you had hoses, etc., I would agree.