Policy for products opened, spilled, or coming in contact with floor

Good morning All,

I need some help for my first SOP that i'm writhing alone.

Is it enough when i only write following :

- When products are opened,spilled or coming in contact with floor, Warehouse workers will be inform directly QA personal.
- When produce is spilled or coming in contact with floor, produce is contaminated and will be destroyed by QA personal.

Thanks for you help in advance,

Steffen Weigel

Hi Steffen

Below is an extract from an SOP I created to cover dealing with product contamination which you may find useful.

Best Regards

Lawrence




Procedure


Deliberate Contamination

If evidence of deliberate damage or contamination is discovered, the stock concerned must be placed on hold and separated from the rest of the stock. All base stock or material placed on hold must be labelled accordingly and moved to the QA quarantine area.

An investigation will then be carried out to determine the cause of the contamination or damage. If there is any doubt about the safety and integrity of the products involved, all stock should be destroyed following permission from

Examples of deliberate contamination include:

(a) Security seals broken

(b) Sealed boxes open

© External contamination with foreign material such as oil

(d) Faecal/urine contamination from stowaways

Accidental Contamination

If evidence is found of any rodent or insect infestation, the product involved must be placed on hold and separated from other stock. If evidence of live infestation is discovered the product involved must be physically removed from the building and isolated prior to treatment.

Products infested with or contaminated by rodents or other small animals are not recoverable and must be destroyed following permission from Unit loads and shippers infested with insects might be recoverable by fumigation with Methyl Bromide as long as the infestation has not entered any of the consumer units. Any contaminated shippers, bundles or consumer units must be destroyed.

All incidents of pest infestation must be included into the action plans of the pest control system to ensure that the infestation is controlled and eliminated

Mould Contamination

Mould will grow on products if they are exposed to damp or humid conditions or if the pallets they are stored on are already contaminated. Lightly contaminated shippers and bundles might be reclaimed as long as there is no evidence that the contamination has reached the consumer units.


Water Contamination

Products may become contaminated by water from:

(a) Leaking warehouse roof
(b) Faulty trailers letting rain in
© Loading / unloading outside during inclement weather

If the water is clean it may be possible to reclaim lightly contaminated stock by replacing shippers or shrink-wrap. If there is damage to any of the consumer units then the stock must be destroyed

Chemical Contamination

Shippers, bundles or consumer units contaminated by spills from other products or co-stored materials must be destroyed unless the contamination is caused by an inert powder that can be easily and completely removed with no residue marks by brushing, vacuuming or wiping with a clean dry cloth. Products contaminated by corrosive or other dangerous chemicals must be isolated from other stock and destroyed following permission from

Odour Contamination

any products contaminated with strong odours are not reclaimable and should be destroyed. Sources of odour may include:

(a) Perfumes from other products
(b) Smoke damage
© Paint or other solvents

Glass Contamination

Glass contamination poses a major safety issue to both staff and consumers using the products. Light bulbs used in the warehouse and customisation areas must be covered to prevent shards of glass from contaminating product. Light bulbs must be replaced by qualified personnel using appropriate equipment. For palletised storage areas, the loads under and immediately adjacent to the point of impact of the shattered bulb must be destroyed. In picking areas, all stock within a 1 metre radius of the point of impact must be destroyed.

Other Physical Contamination

Products contaminated with dust or dirt must not be shipped. If the contamination cannot be easily and completely removed by brushing, vacuuming or wiping with a clean, dry cloth, the product must be destroyed.

Dear Steffen Weigel,

One brief query -

Yr heading to the thread refers to a "Policy". Yr post refers to a "SOP". The text of yr OP is a (more or less) unformatted (ie no "scope", "purpose" segmentation etc) partial "Procedure" although could be fairly easily transformed into a more "Policy-like" statement.

Fiddy's nice document extract looks to be a partial "Procedure" / "Work Instruction" and could be from a document classified as a SOP although currently unformatted.

Perhaps you could clarify yr actual objective ? eg Are you producing this document for any specific standard ? It is supposed to be a ?

Not wishing to nitpick but some confusion for myself as to actual requirement.

Rgds / Charles.C

Good morning All,

I need some help for my first SOP that i'm writhing alone.

Is it enough when i only write following :

- When products are opened,spilled or coming in contact with floor, Warehouse workers will be inform directly QA personal.
- When produce is spilled or coming in contact with floor, produce is contaminated and will be destroyed by QA personal.

Thanks for you help in advance,

Steffen Weigel

Hi Steffen,

Wouldn't this be part of a non-conforming product procedure? If you don't have one I can send you an example.

Regards,

Tony

We had in September an audit and we didn't have a policy in our Food Defense Plan.
So we failed on this point.
Now i need to write a policy regarding on products opened, spilled, or coming in contact with the floor.
I would be glad if you can help me and give me some ideas.

Thank you in advance,

Steffen

Hi Steffen,

Wouldn't this be part of a non-conforming product procedure? If you don't have one I can send you an example.

Regards,

Tony

Tony, could you send that non-conforming product procedure.  I am looking for one.