How to Document Changes in System/Process

Hi all,

Many times we need to make changes on the systems. process. software, etc.

When it comes to these changes there needs to be a documentation of why, who, how, who approved it, etc.

Can anyone share forms or how do you proceeed on these processes?

Thanks

We have a read only SharePoint distribution system for our documents. Everyone can read and print if needed but only the QAM and I can make changes. If there is a change needed on the document we review it do a little dance of having someone approve it, usually each other unless it is something in the main programs than our regional FSQA manager signs off. Then I upload the document with the revisions changed and replace it in SharePoint while confiscating all the paper copies if they exist.  This happens for all documents, programs, software that undergoes changes. We used to keep a log of changes but now a SharePoint query can show when the documents where changed, current revisions, and by who so no dedicated log is needed.

Sharepoint is really nice for documents.  Safe Food 360 does the same thing I believe.   But if you can't afford software, you can create a document control spreadsheet (table of contents + revision date + author).  I keep my document changes at the end of the document in  a table with revision #, change, and author.  That way it is easy for me to find.  Some people prefer a separate spreadsheet.

Thanks, my question referred not only for documentation

but also for all the changes in engineering, recipes, et etc

I was wondering if thee was a guideline or some policies about this

Ah, I use a change management form - it looks like this - and it is required that all involved sign off.  I included the SOP too - maybe you can change epartment names etc

http://www.ifsqn.com...ment-procedure/

http://www.ifsqn.com...anagement-form/

A couple of examples:

FSR 062 Minor Process Change Approval Record_001.png   402.44KB   6 downloads

FSR 061 Process Change Approval Record_002.png   463.2KB   3 downloads

FSR 061 Process Change Approval Record_003.png   295.18KB   4 downloads

Regards,

Tony

Thanks, my question referred not only for documentation

but also for all the changes in engineering, recipes, et etc

I was wondering if thee was a guideline or some policies about this

Hi titrisol

I would capture these changes in a HACCP review

Caz x

HI All,

My first post :)

just wondering if anyone can please help me, under document control- is it necessary to have hard copies of technical files ie. recipes/ formulation. And do the docs need to be signed off

we are using SAP IT system which records when a change is made however unsure if its a requirement to have it filed (paper trail)

any help would be great

thanks

Amy