SQF 2.1.2.3
Hello! I've recently taken over as the SQF manager, and I'm basically starting from scratch. I'm sure that I'll have more questions/inquiries in the future, but right now I'm elbow deep in Management Responsibility. I have the Org chart put together, but I'm having a difficult time wording 2.1.2.2 and 2.1.2.3. How can I demonstrate that the team will 'ensure fundamental food safety practices are adopted and maintained' and 'ensure adequate resources are available to achieve food safety objectives...'? Do I need to make a circular reference to my management policy and objectives? Can the policy cover this as well? Am i getting too caught up in the semantics?
Thank you!!!
Nicole
I believe that the first, and best question for me, at this point is are you going SQF level 2 or level 3?
ooo ooo and :Welcome: to IFSQN!!!!
Level 2. I'm short on time and resources... I have an incredible amount of work to do in almost no time.
Fundamental food safety practices are going to include your HACCP plan and PRPs. So for that it could be a statement that you have a codex based HACCP plan and appropriate PRPs instituted (if that's in fact what you have) and that they are to be reviewed on a (regular basis... maybe yearly seeing as you have to review your HACCP plan yearly anyhow).
This can be placed in a "Management Commitment Policy"
For 2.1.2.3 you can have a section in the Management Commitment Policy stating that the organization will ensure adequate resources will be made available to achieve food safety objectives and support the development, implementation, maintenance and ongoing improvement of the SQF System as required.
This is something that can be evidenced by the fact that you are paying to have SQF as your GFSI scheme, repairs being done when something needs to be repaired for product safety, costs of training for personnel like the HACCP team or whatnot.
Does that make sense?
Sorry.. on that note don't ever use "on a regular basis" use the proper time frame such as [The HACCP plan shall be reviewed on an annual basis.] Just don't want to confuse you with what I previously wrote :)
That makes complete sense. Again, this is not my first rodeo, but the company had a cursory program in place, so I'm reorganizing first... Filling in the blanks where needed, fitting pieces together, and starting from scratch where necessary. I almost wish that I was starting the entire program from the beginning. Reformatting and renaming are my first battle...
That is harder to deal with than a blank slate sometimes. Have you performed a gap analysis or are you going to try to run straight down the standard and try to find all of the parts that coincide and build off of that?
We're here to help you as much as we can
I started a gap analysis, and I was overwhelmed. I'm trying to break it down into chewable bite size pieces, and it's keeping me busy without making me crazy. However, I'm concerned about getting caught up in the minutia, so I'm trying to nail all the Mandatory sections of Modules 2 and 11. This auditor is very literal, so I'm using the auditor guide for my own guidance... On step at a time, they just need to be very large steps...
Ok... good luck. I won't keep pestering you with an endless litany of questions lol.
Dear NicoleHowell.
I expect you know but do be aware that, free, downloadable, "official" Guidance manuals for SQF exist on their website.
Rgds / Charles.C
One thing that worked very well is to take the requirements from ISO 22000 and ISO 9001 and compare them to SQF. Unfortunately, SQF instruction manuals are not clear in how to put this things together. Once I used the ISO format, it became easier to put together. One note in Management Responsibility, be prepare to face resistance from Senior Management unless they are on board and open to change.
All my SQF Audits have been successful because of this.
This is how moreless you may need to organize your Management Commitment and Responsibility and customize it to your organization.
I hope this helps.
Management Commitment Manual
Management Commitment Audit Form
Management Commitment
Policy Statements
Policy Statement Acknowledgement Form
Senior Management Approval Policy & Statement Form
Policy Statement
Mission Statement
Senior Management Commitment to GFSI
Senior Management Commitment Statement
Senior Management Role Statement
Quality Statement
Allergen Statement
Corporate Social Responsibility Statement
Management Responsibility
Organizational Structure
Plant Organizational Chart
Corporate Organizational Chart
Senior Management and Plant Management Organizational Chart
Organizational Template
Quality Assurance Department
Packaging and Warehouse Department
Production Planning Department
Maintenance Department
Production Department 2nd Shift
Production Department 1st Shift
Administration and Compliance Department
Provision of Resources
SQF 2000 Practitioners
Competence, Awareness, and Training
Training and Competence Matrix Form
New Employee Orientation Form
New Hires Matrix
Production Department Matrix
Maintenance Department Matrix
Quality Assurance Matrix
Production Planning Matrix
Warehouse Department Matrix
Human Resources Matrix
Management and Supervisors Matrix
Training and Development Program
Training Log Form
Training Schedule Form
Sign-up Sheet Form
Training Schedule 2013
Alchemy Training System
Sign-up Sheet Form Sample
Internal Communication
Meeting Agenda Form
Issues Log Form
Meeting Basic Guidelines
Job Descriptions
Job Description Form
Job Specific Tasks Form
Job Descriptions List
Job Description Approval Process
Quality Assurance Manager
Job Description
Quality Assurance Manager
Task List
Quality Assurance Supervisor (AM & PM)
Job Description
Quality Assurance Supervisor (AM & PM)
Task List
Quality Assurance Technician I
(Production: AM & PM)
Job Description
Quality Assurance Technician I
(Production: AM & PM)
Task List
Quality Technician II (Inbounds)
Job Description
Quality Technician II (Inbounds)
Task List
Quality Assurance Technician III
(Microbiology Technician)
Job Description
Quality Assurance Technician III
(Microbiology Technician)
Task List
Maintenance Manager
Job Description
Maintenance Manager
Task List
Maintenance Lead Technician
Job Description
Maintenance Lead Technician
Task List
Maintenance Technician (AM&PM)
Job Description
Maintenance Technician (AM)
Task List
Maintenance Technician (PM)
Task List
Warehouse Supervisor
Job Description
Warehouse Supervisor
Task List
Warehouse Lead
Job Description
(Night Shift)
Warehouse Lead
(Night Shift)
Task List
Warehouse Clerk I
Job Description
(Film & Dry Goods)
Warehouse Clerk I
(Film & Dry Goods)
Task List
Warehouse Clerk II
Job Description
(Corrugated & General Warehouse)
Warehouse Clerk II
(Corrugated & General Warehouse)
Task List
Production Planning Manager
Job Description
Production Planning Manager
Task List
Production Administrator
Job Description
Production Administrator
Task List
Production Clerk (A.M. & P.M.)
Job Description
Production Clerk (A.M.)
Task List
Production Clerk (P.M.)
Task List
Plant Manager
Job Description
Plant Manager
Task List
Continuous Improvement Coordinator
Job Description
Continuous Improvement Coordinator
Task List
Production Manager
Job Description
Production Manager
Task List
Production Supervisor
Job Description
(First Shift)
Production Supervisor
(First Shift)
Task List
Production Supervisor
Job Description
(Second Shift)
Production Supervisor
(Second Shift)
Task List
Human Resources Administrator
Job Description
Human Resources Administrator
Task List
Line Supervisor
Job Description
Line Supervisor
Task List
Machine Operator (AM&PM)
Job Description
Machine Operator (AM&PM)
Task List
Forklift Operator (AM & PM)
Job Description
Forklift Operator (AM & PM)
Task List
Hopper Operator (AM & PM)
Job Description
Hopper Operator (AM & PM)
Task List
Line Inspectors/Packers (AM & PM)
Job Description
Line Inspectors/Packers (AM & PM)
Task List
Case Stacker (AM & PM)
Job Description
Case Stacker (AM & PM)
Task List
Waste Management Handler
(AM and PM)
Job Description
Waste Management Handler
(AM and PM)
Task List
Packaging Manager
Job Description
Packaging Manager
Task List
Food Safety and Quality Management System
Policy Manual Statement
Food Safety Manual Statement
Food Quality Manual Statement
Management Review
Management Review Meeting Form
Management Review Back Log
Complaint Management
Costumer Complaint Form
Costumer Complaint Trend Log
Customer Complaint Follow up Form
Sample Retention and Storage Form
Lab Test Request Form
Business Continuity Plan
Crisis Management Team Members List
Emergency Contact Information
Alternate Manufacturing Sites List
Business Continuity Plan Audit Form
Approved Vendor Emergency Contact List
Incident/Disaster Status Report Form
Critical Equipment Status Assessment and Evaluation Form
Crisis Management Team Members
(San Antonio, Texas)
Crisis Management Team Members
(Watsonville, California)
Emergency Contact Information
Alternate Manufacturing Sites List
Approved Vendor Emergency Contact List
Business Continuity Plan (WA, CA)
Emergency Preparedness Plan
Emergency Contact Information Form
Emergency Contact Information (Plant)
Receiving and Corrugated Warehouse Evacuation Plan
Plant Facility Evacuation Plan (Copy and Fax Area)
Plant Facility Evacuation Plan (Lunchroom Area)
Plant Facility Evacuation Plan (Q.A. Lab)
Dear kellio,
Thanks for above.
I did notice one ISO9000 favorite is absent - No Documentation Section. (i could never get one either :smile: )
Purchasing ? (hidden in Business Continuity perhaps ?)
"Alchemy Training System" - for a Wizard Production no doubt ? :smile:
Rgds / Charles.C
Charles,
Alchemy is an interactive training system: http://www.alchemysystems.com/
Purchasing is located in Another Manual and yet it is Referenced in the Business Continuity Plan. :)
Thank you :shades: :silly: :secret: :spoton:
Hello! I've recently taken over as the SQF manager, and I'm basically starting from scratch. I'm sure that I'll have more questions/inquiries in the future, but right now I'm elbow deep in Management Responsibility. I have the Org chart put together, but I'm having a difficult time wording 2.1.2.2 and 2.1.2.3. How can I demonstrate that the team will 'ensure fundamental food safety practices are adopted and maintained' and 'ensure adequate resources are available to achieve food safety objectives...'? Do I need to make a circular reference to my management policy and objectives? Can the policy cover this as well? Am i getting too caught up in the semantics?
Thank you!!!
Nicole
I encourage you to search IFSQN for the clause #, chances are the more abstract or technical ones have been addressed somewhere.
On that note, as Mr. Incognito states, documented action is the way one address these: meeting sign in's (as proof of communication and commitment), invoices for capital expenditures for plant improvements, training and the like, evidence of expertise (certs and the like)... To illustrate: just writing up and posting a Quality Commitment statement does not constitute proof of commitment until it is signed and dated by senior management (this demonstrates communication and commitment).
For a 1st go around with a GFSI benchmark, the ISO 9001 structure/format (as Kellio states) is good way to organize and stramline your system structure. Also empathetic agree with Kellio's "be prepare to face resistance from Senior Management unless they are on board and open to change."
Cheers,
-Baron