What evidence is required to confirm training?

Our company is in the printing industry and we are working towards the SQF certification.  If I complete training on our GMPs do I need to "train" on how to put a hair net on etc  or can I just say a simple statement "Please sign below indicating that you have been trained and understand the GMP policy"  Then have the class sign with there supervisor and date the document.  Is it really that easy?

You don't have to have a training session on hairnets.  You should explain why they need to be worn and explain it a little bit but not inspect people putting them on or anything like that.

If you require something like "Hairnets can't be tied behind the head" or "Hairnets must fully cover ears" both of which I support then it might be good to verbalize that to make sure everyone gets the message.

You don't have to have a training session on hairnets.  You should explain why they need to be worn and explain it a little bit but not inspect people putting them on or anything like that.

 

If you require something like "Hairnets can't be tied behind the head" or "Hairnets must fully cover ears" both of which I support then it might be good to verbalize that to make sure everyone gets the message.

Verbalizing is ok but as far as a documented training can I just say in the document with the signatures that you understand the GMP policy and have been trained?

Verbalizing is ok but as far as a documented training can I just say in the document with the signatures that you understand the GMP policy and have been trained?

Yes.  You can have them sign off that they accept and understand the GMPs and your set.

In retrospect understand that the auditor will ask them GMP related questions and if they can't answer them then you will get hit on your GMPs (especially if any were violated) and your training program. 

Also GMP training should be held annually.

followings:

1. Training Calender

2. Training Attendance record

3. Training record (Training title, Trainer, Date & Time, Participants & Training Man Hours) 

4. Training effectiveness & Feedback record.

Thanks

followings:

 

1. Training Calender

2. Training Attendance record

3. Training record (Training title, Trainer, Date & Time, Participants & Training Man Hours) 

4. Training effectiveness & Feedback record.

 

 

Thanks

hi

I agree with this statement

Our signoff (attendance) sheet has the title, trainer, date, and time.

You don't have to have man hours for the auditor that would be more important if you track man hours paid out and for what reason.

All food safety related training should have quizzes.  5 to 10 question quizzes suffice.  I've never had an auditor ask for that though.

What I do also recommend is to have a printout of the training along with the signoff so that if the auditor asks what the employees saw in the training you have them together.  I have been asked for this before.  A few times I offered it to the auditor without him asking but I do make really good trainings so I'm not concerned that he'd have issues with it.

We are trying to get away from "listen to this or read this, and then sign."  I use assessment documents (we don't call them quizzes).  The participants circle the correct answer during the presentation and then we review the correct answers at the end of the training.    They have the opportunity to cross out a wrong answer and select the correct one.

This reinforces the correct information.  You usually get a few wrong answers.  For example, combing your hair is part of personal hygiene for food safety.

They sign the documents.  I already have the date and my name as trainer on the documents.  I review the documents to see if there are any major problems and the documents get submitted to HR for updating our training register.

We give tests/quizzes at the orientation/initial training sessions.  That is for all safety as well as food safety.  We have a lot of hazards in our workplace, so occupational safety training is extremely important.  People are required to pass with an 80 or higher.  If they do not pass the test, they get the training presentation again and are re-tested.

Since we are rigorous in our initial training, we only have refresher training every year.  No tests, but the same presentation (or an updated one) is given.  Sometimes we do some extra sanitation/hygiene training at production meetings that is not the same as the full orientation training.  All that is documented.

HR keeps the tests, but I keep scans of them.  I have signed participation sheets for all the training sessions.

The 3 most important things about regulatory compliance are..

1. Document

2. Document

3, Document.

:biggrin:

Martha