Approval of Buyer sample then pre shipment samples of Herbs and Spice

Hi I am based in South Africa, new to this forum and would like a bit of assistance on how best to handle Samples approved from Suppliers of Herbs and Spices.

The first round would be new suppliers thus a Buyers sample with all accompanying documents COA, Spec, Afla, Pesticides ETC.

Once approved initial orders are placed and before stuffing the FCL a pre shipment sample arrives for approval, the attached documents do not cover full micro, pesticides.

What process flow would you recommend in these instances your comments suggestions are appreciated.

Hi herbandspice,

Thks for yr query and Welcome to the forum ! :welcome:

I’m not quite sure what you mean by “Process Flow” but it would appear conceptually logical to ensure a mutually agreed contract is arranged which requires the buyer’s documented acceptance of a pre-shipment sample in order to initiate shipment.

IMEX of third party auditing, one technique is via L/C so that no payment is possible without a satisfactory pre-shipment inspection certificate.