Example Audit Checklist and Approved Supplier List

Hi All,

I would like to ask any ones help to give me a reference material on how a supplier checklist, supplier audit checklist and approved suppliers list should look like?

Looking forward to your generosity.

Regards,

Adrian

It really depends on the policies you have set for your suppliers. You can't very well audit or evaluate them on something that you did not inform them you were requiring. Attached is a supplier policy we developed for one of our clients (shared with their permission). From this, tools were created that allowed the supplier to do a self-evaluation that was then compared with the company's own evaluation. Our client was surprised at how many of his suppliers were actually grateful for the guidance. Among other improvements, COAs which had been notoriously sporadic in coming were now a matter of routine.

Paul Homeniuk

Practical Education Solutions

Hi Paul,

Thank you for the document, I'm developing documents for ISO 22000 i will attach the PRP for Management of Purchased Materials I have created. What I need to do now are the audit checklist for suppliers audit incase they cannot provide a COA. Additionally, I do not have an idea on how does a list of approved suppliers looks like.

Hope you can help me on this.

Regards,

Adrian

Hello Adrian.

In my case as Procurement Officer, we just tabulate the list of our approved suppliers with their contact detail and include whatever food safety certification they have and other government permits that they are following food safety regulation and requirements.

We been audited by BFAR and BRC7 standard and the auditors did okay the format. 

Hope this could help.

regards,

redfox

Listof Approved Suppliers_ifsqn.xlsx   10.02KB   674 downloads

Hi Redfox,

Thank you for the sample format. One more question do you audit your suppliers?

Hello ajahmoh,
 
I reviewed my approved suppliers last year including obtaining updated documentation and requiring a survey (survey length was dependent upon GFSI certification (if the supplier had it, the survey was pretty short).  I also checked for the supplier's name related to FDA actions (recalls, warning letters) posted on FDA sites.
My spreadsheet for tracking is attached.

supplier review spreadsheet.xlsx   9.5KB   641 downloads

Hi Redfox,

 

Thank you for the sample format. One more question do you audit your suppliers?

Hello Adrian,

Yes, we audit our supplier at least annually. It is part of your Approved Supplier Performance Monitoring. and you have to evaluate your monitoring. We got minor NC because I did not evaluate my monitoring. You have to audit you supplier of raw material and ingredient, packaging and supplier of services.

regards,

redfox

Dear Redfox,

Can you help me get a copy format of a supplier audit checklist?

Regards,

Adrian

Hello Adrian,

While on the topic of vendor selection,it is essential to evolve a proper company document,detailing the parameters, to be taken into account for initial evaluation of vendors, procedures thereof,the composition of the team for the job etc. and evolve a sound 'Vendor Rating System(V.R.S.).I believe extensive literature is available on all these topics on the web.

R.Balakrishnan.

Quality & Food Safety Professional.

Thank you all for sharing! Currently working on creating this program for my facility and this thread has given me many ideas.

Hi , every one

i have being on this platform just one day and the information here are so soo helpful.

Thanks.