Do I change a documents revisions status if I only change its name?

Currently reviewing the manual. Some of our appendix documents are registers and some of our procedures are written as work instructions. The only thing i need to do with the appendix documents which are registers is change the position and name of the document. If nothing else but the name of the document changes, does the revision status stay the same, go up a number or go back to 1.

 

Cheers Kate

 

In my opinion, yes you need top raise the issue number as the document is different (even in name only). Make sure you notify all users as someone could pull out an old one in front of an auditor!

Any change, even a small one, needs to change the document's number.  

I decided to implement a system as follows:

 

Major change (includes change in file/document name, significant change in procedure, addition of new steps/processes, etc.) results in a version number change (i.e. 1.0 to 2.0)

 

Minor change (fixing spelling or grammar mistakes, updating contact information, page formatting change/update, or other changes that don't significantly change the document content) results in a version revision change (i.e. 1.0 to 1.1)

 

Not sure if that's standard, but it works for me.

Hi Parkz,

In fact, if one studies the voluminous literature on iso 9001, there is ample support for both options in respect to "minor" changes, ie change version number/ignore. Not so surprising I guess. :smile :

IMEX, If the choice is open, one can usually take one' s auditorial pick as long as it is fully documented and implemented consistently.

Agreed, Charles...and I'm glad I don't have to deal with ISO 9001 and can just make it up as I go...hahaha!

 

:rofl2:

Hello

 

what you need is a version control which is traceable. What is your leading "argument" for selection: numbering or title or date or or ?

How do you tell the "receiver" of the documents what is the valid version and what belongs together?

 

For me: If a make a change I will create a new version and document as reason for the change: title changed etc.

In our docs the receiver can easily see what has been changed.

The question is whether the change is necessary at that time or whether it can be changed together with a more important point.

 

Rgds

moskito

Hi Moskito,

I think yr post is stating that a Documentation Control Procedure covering aspects such as revision "numbering" and Controlled Documents is required. I agree.