Outgoing Shipment Checklist

We already have the form attached for our outgoing shipments, but I am looking to expand it to ensure we have the right pallets loaded and the correct number being shipped. Would anyone happen to have any ideas on how to add to this form? I am not looking to make it overly complicated, but I may be overthinking it.

Thanks! :) 

If it were my form, Part A would include something about inspecting all case labels for accuracy (product desc, lot coding, etc) if the goal is to ensure correctly loaded pallets.  If needed, the case/pallet count should occur prior to wrapping (if that's possible in your process).

A place to count the number of pallets and number of cases per pallet would be helpful as well, with a place to state they cross checked the number of cases against the order.  Helps to prove your case if a customer comes back and says they were short any amount of cases.

The nit-picky part of me would like to see page numbers in the format of "Page 1 of 2, Page 2 of 2" down in the footer, just because it removes the chance that an auditor asks how the person completing the form knows they've completed the entire thing.  Heck, if you were to play around and remove extra spacing around the product and lot number section, then make Part A look like Part B using some tables, you might even be able to condense the entire form to one page.

Seems to me like this is basically a form to support a positive release program.  Part B seems to ensure the batch record documents were completed and reviewed with no issues prior to loading the product.  In that case, Part B's statement of "I have read and reviewed the following documents" could use stronger language.  The person checking read the documents, yes/no, but that alone doesn't capture whether they note an issue with the review of those documents (because if they find an issue and think they should check the 'no' box, it now looks like they didn't read it).  So maybe the top statement could be something like "I have reviewed the following documents are complete and compliant:" and a separate question above the yes/no/na check boxes asks "Documents comply with SOP?" so that each yes/no is affirming the fact.  N/A can be used if a document wasn't used with comments about why if the need exists.  Or something to that effect.

Hi kristinmaxx,

I would add an inspection of pallets for condition/hygiene before use.

Addition to ‘I have read and reviewed the following documents’: and confirm that the products are compliant with the relevant product specifications

Kind regards,

Tony