BRC 1.1.3 - Meeting of Managing Review Minutes
Hello everyone,
we were audited last May and we had a non-conformity for meeting of managing review (1.1.3 of BRC standard).
Could someone show us an example of meeting of managing review minutes?
Thank you
Hi Laboratiorio,
I've attached the form I use to log our management meeting minutes, I hope the format is of some use to you?
Regards,
Andy
Attached Files
Hi Laboratorio1836 ,
there is no standard format for the management review however you should make assure that all the the requirements are covered in the management review meeting , as per BRC it is about food safety management , I had attached "An Introduction to Management Review Meetings " also below is the interpretation for the clause 1.3 please follow it and you will manage to do your own management review,
The purpose of the management review meeting is to take an overview of the food safety systems.
The meeting should consider:
• what has been achieved
• progress against objectives
• identification of targets and areas of improvement for the coming year.
Senior management are considered to be managers who have the authority to make decisions on food safety objectives and/or the provision of adequate human and financial resources. This would usually include the site manager and managers responsible for production, technical, purchasing, engineering and human resources. For large, multi-site organisations this meeting may include head office representatives but should be driven by the senior management on site. The auditor will be looking for evidence that, for each agenda item, sufficient information has been provided to allow an informed discussion leading to appropriate action plans.
This may be demonstrated through a review of the inputs to the meeting, minutes of the discussion of the items and, where necessary, agreed action plans. For example: • To demonstrate that the senior management have reviewed the management of the HACCP (Hazard Analysis and Critical Control Point) system, the minutes should contain a general summary of the HACCP review meeting and a record of the outcomes of the HACCP meeting (these would be inputs into the management review meeting), together with any actions requested during the senior management meeting (outputs of management review meeting)
. • The food safety system and Standard requirements should have been reviewed as part of the internal audit programme throughout the preceding year. Individual issues should have been identified and acted upon at the time and, where necessary, escalated to the management team. Therefore an agenda item on internal audits may be a summary of each internal audit in terms of the number of non-conformities, outstanding issues, a report on the key trends identified and underlying root cause(s), and suggestions for improvement. This allows a discussion and, where necessary, enables an action plan to be set for the next year (e.g. a change in the frequency of auditing particular areas, training needs or the introduction of new targets).
The Standard identifies specific agenda items which shall be included within the meeting; however, additional relevant subjects can also be included. One of the outputs from the meeting is a review of performance against the objectives (clause 1.1.2) and the establishment of new or amended targets and objectives for the following year. This should be clearly documented within the minutes of the meeting. The outcomes from the review meeting must be communicated to relevant staff to ensure implementation. It should be evident to the auditor how this has been achieved (e.g. cascaded through staff briefings, use of notice boards etc.). Where timescales are attributed to actions, it should be evident that they are followed up and that the actions are completed within the set timescale.
Good luck ,
Ehab
Attached Files
When I've gone into several companies I've introduced a controlled document to cover off the management review meeting to ensure we cover everything required by the BRC and retailer standards. Then when we have the review, we just talk through each topic. It ensures even if there's nothing to resolve in one area, we can prove we've discussed it.
Morning and thank all of you.
Your help and suggestion have been very important for us.
Thank you again for your time
Laboratorio 1836
brc8 specifically requires inclusion of -
• previous management review action plans and timeframes
• the results of internal, second-party and/or third-party audits
• any objectives that have not been met, to understand the underlying reasons. This information shall
be used when seing future objectives and to facilitate continual improvement
• any customer complaints and the results of any customer feedback
• any incidents (including both recalls and withdrawals), corrective actions, out-of-specication results
and non-conforming materials
• the eectiveness of the systems for HACCP, food defence and authenticity
• resource requirements.
All the previous "templates" have useful content (thanks !) however just to note that (a) Post 6 appears directly correlated to BRC, (b) Post 2 contains example material.