SQF Module 13.1 through 13.2.7.4, gaps in documentation
So, I have only been the SQF Practitioner since the end of March. The person before me quit with a 2 week notice which gave me almost no time to learn and be prepared for the Audit we had 2 weeks ago. However, I thought the internal audit program had been set up rather well. That is, until the auditor gave us a minor for missing 13.1-13.2.7.4. It hadn't been done the previous year either, which was when edition 8 came into play. We do have documentation on pest control and on lighting being shatterproof, just not in the form so that it would be suitable for module 13. If anyone has any advice, I would greatly appreciate it!!
We have no documentation on the premises location and approval, no documentation on product contact surface material, no documentation on floors drains and waste traps and nothing about walls, windows, doors and ceilings. I am wondering how to word such a document that would cover these items. I am new and honestly feel like the last practitioner didn't allow adequate time to properly prepare me for this job.
No, we got 3 minors. This is the only one I am having an issue with. One was for inadequate lighting, some of our fixtures stopped working and one was for not having microoraganisms tested for in our compressed air. Those should be easy to remedy.
We have no documentation on the premises location and approval, no documentation on product contact surface material, no documentation on floors drains and waste traps and nothing about walls, windows, doors and ceilings. I am wondering how to word such a document that would cover these items. I am new and honestly feel like the last practitioner didn't allow adequate time to properly prepare me for this job.
I don't think you'll be able to create a single document for all of those listed above. You will need to go by the code numbers themselves for each document. One thing that we have done in the past when writing policies, is that we try to interpret the code in a way that affects the food packaging manufactured. For example, for contact surface material, we only have three approved contact materials for our manufactured items (stainless steel, food grade chip board, and food grade plastic). So in our policy we list the three, list a verification method, a purpose of the written policy and cite the sqf code in a single document. If you require more assistance, I'd be happy to elaborate.