Please review my mock recall exercise

Hi eveyone,

 

This is my first mock recall exercise done.

Can you please review it and let me know if its done correctly or I need to make some changes.

 

Please advise,

 

All feedback is welcomed!

 

Thanks in advance! 

 

I had to copy and paste... SORRY :(

 

 

 

Mock Recall

 

Date: 10/16/2019

 

Product to recall: Arepa De Choclo

 

Lot#: 19274

Production date: 10/01/2019

 

Amount produced: 3 Pallets (312 cases)

• 312 cases MAMBO FS (Invoice #174567)

 

Amount in inventory: 0

 

Recall classification: Emergency Situation

 

Reason for recall:

Positive Listeria Testing

We were conducting our quarterly listeria testing and we had one area (Cooking Conveyor Zone 3) show positive for listeria. The day we swabbed for listeria was on October 1st. We then sent other samples of Arepas from other days and were deemed okay as they tested negative. A recall was conducted the arepa produced on this day for safety precautions.

 

Am emergency meeting was conducted with the following:

• Adrian Sosa, General Manager

• Gianfranco, Plant Manager

• Yosali Estopinan, SQF Practitioner

• Rafael & Omaira Sosa, Owners

 

It took about 15 minutes to gather everyone. We discussed the positive result we had on this day, and quickly looked up what we produced that day.

 

Yosali quickly contacted the customer. It took about 5 mins to get a hold of the QA manager in Quirch to urgently report the issue.

 

Quirch was advised to quarantine the product as quickly as possible.

Product was still in-house at Quirch and took 25 mins to locate and quarantine all of the product.

 

Product was then transported back to our plant for further testing and investigating later that evening when Quirch had a truck available for dispatch. This took about 2.5 hours. 

 

A product sample was sent to our contracted lab to test for Listeria on the actual product and was tested negative for Listeria. This took 24 hours.

 

Product was destroyed for safety precautions anyway.

 

Listeria was positive in the zone 3 of the cooking conveyor. 

 

We stopped production for the following day and deep cleaned thoroughly the plant and all equipment in house. This took about 4-6 hours.

 

Samples were taken again the following day and sent to the lab. Testing takes 24 hours.

 

Production was on hold until we were clear of Listeria.

 

Samples came in and were all negative.

 

Employees were directed to come in as normal the following day.

 

No media or regulatory agencies were contacted as 100% was recovered. 

 

Recall exercise done by: Yosali Estopinan

Recall Classification would be : Class I:

 

a situation in which there is a reasonable probability that the use of, or exposure to, a violative product will cause serious adverse health consequences or death.

 

Also IMO it is good,

 

You indicated affected product, lot codes, date of prod, you described the issue and reason for recall, root cause analysis, amount recalled and recovered, corrective action and disposal. 

Recall Classification would be : Class I:

 

a situation in which there is a reasonable probability that the use of, or exposure to, a violative product will cause serious adverse health consequences or death.

Hi, 

 

Thanks for your feedback.

 

Would you say the only thing needed to be changed is the Recall Classification.

 

Does the rest look okay to you?

I think yes. You pretty much covered what auditors look for. However, You did the one up and one down? I see you did trace down to who you sent it to (Customer). Also you need to show you are able to trace up (Supplier), although I am aware from the scenario it was an issue at your site and not with supplier. Just make sure you mention you contacted them and reviewed COAs for material and they tested NEGATIVE (so issue isnt supplier). 

I think yes. You pretty much covered what auditors look for. However, You did the one up and one down? I see you did trace down to who you sent it to (Customer). Also you need to show you are able to trace up (Supplier), although I am aware from the scenario it was an issue at your site and not with supplier. Just make sure you mention you contacted them and reviewed COAs for material and they tested NEGATIVE (so issue isnt supplier). 

Thank you for your feedback!!!!!

Hi
We received feedback from the auditor a few days ago to add telephone / email dates to consumers, the amount of stock in our warehouse, consumer warehouse, and those that have entered the market.

 

 

Work Content: Detail of Mock Recall       For each recall, the Manufacturer should:      • Identify the concern          • Assemble the recall team        • Notify your applicable regulatory agencies      • Identify all products to be recalled (Food Materials Preparation & Dispensing, Daily Production Record) • Segregate (put on hold) affected products that are in your control    • Prepare a distribution list (Store Management System Record)   • Prepare a press release (if necessary)      • Notify customers/distributors (informing them what to do with the recall products)  • Control recalled products and decide what to do with them    • Dispose of recalled products        • Fix the cause of the recall