Record Control List

Hi all, 

Im in the midst of updating my record control list, i was wondering if HACCP worksheet and hazard Plan Summary deemed as record and should set the retention period of it? ? 

When you state "HACCP worksheet" what exactly do you mean? Do you mean the formatting of the hazard analysis document before it's completed? No I'd document control the completed version which is what I assume you mean by the "hazard plan summary" if I was working at an individual site. In the UK we would call this the "hazard analysis". Methods vary but it's not a summary, it's the entire hazard analysis assessed against the physical, chemical, biological and allergen hazards with the risk assessment, control measures and CCP determination all on one document. Also referencing any applicable PRPs and oPRPs if they are being used. Is that what you mean?

If you work for an organisation where there are multiple HACCP plans and you're defining the format for them all, e.g. you're in a group function, then that's different, I'd document control the format at a group level if I was asking someone to use that format at their plant. I'd then expect the plant to document control the completed version at their level.

Retention time will depend on the certification scheme you have and of course you need that in your procedures but nowadays I wonder why anyone practically considers deletion. Data storage is cheap nowadays. Just retain in at least a PDF version ad Infinium.

Hi GMO. 

Would you consider this complete HACCP analysis & summary as RECORD? I'm considering whether want to include these in record control list. 

When you state "HACCP worksheet" what exactly do you mean? Do you mean the formatting of the hazard analysis document before it's completed? No I'd document control the completed version which is what I assume you mean by the "hazard plan summary" if I was working at an individual site. In the UK we would call this the "hazard analysis". Methods vary but it's not a summary, it's the entire hazard analysis assessed against the physical, chemical, biological and allergen hazards with the risk assessment, control measures and CCP determination all on one document. Also referencing any applicable PRPs and oPRPs if they are being used. Is that what you mean?

 

If you work for an organisation where there are multiple HACCP plans and you're defining the format for them all, e.g. you're in a group function, then that's different, I'd document control the format at a group level if I was asking someone to use that format at their plant. I'd then expect the plant to document control the completed version at their level.

 

Retention time will depend on the certification scheme you have and of course you need that in your procedures but nowadays I wonder why anyone practically considers deletion. Data storage is cheap nowadays. Just retain in at least a PDF version ad Infinium.