SQF8, 2.2.3.1 - Request Procedure for Record Keeping
Finished SQF8 audit last week. Received non-conformance for not documenting a record keeping protocol. Hoping others can show me what they've have done to abide by this.
Finished SQF8 audit last week. Received non-conformance for not documenting a record keeping protocol. Hoping others can show me what they've have done to abide by this.
Hello,
I hope some of these help you out. We are scheduled for SQF next week!!!!!!!!!!!
QMS - 5.1.doc 39KB 287 downloads
QMS - Document Control - Document Approval Change Request Form1.doc 32.5KB 270 downloads
QMS - Pyramid - 2010-02-08.doc 29KB 222 downloads
QMS - Sample Document Control Change Notice1.doc 32.5KB 211 downloads
Introduction to Document Control 2010-03-05.ppt 75KB 258 downloads
I am not sure that the above documents cover the requirements for record control. Included in the procedure I would expect to see:
Identification and maintenance of records
Identification of changes, reasons and revision codes
Issuing new or amended records to point of use
Maintaining legibility and accuracy of issued records
Identification, retrieval and disposal of obsolete records
Periodic record review
Specification of storage conditions, preservation methods and retention times
2.2.3 Records (Mandatory)
Thank You both so much for the guidance!
The related SQF Guidance is fairly explicit, eg this extract -
What do I have to do?
This element is mandatory. The supplier must develop a written procedure documenting responsibilities for completing records (e.g., monitoring records, inspection and test records, etc.) and identifying those responsible for verifying the records.
Records must be retained under secure conditions as required by customer specifications and legislation. Employees who are responsible for monitoring and recording activities must be made aware of the importance of maintaining all records in a clear and legible manner and the importance of recording the information at the time the
activity is performed.The employees responsible for monitoring critical food safety points (CCPs, CQPs) in the process are required to sign the record indicating the entry and the date it was made (or electronically authorize the entry). In addition, the supplier is required to ensure that staff responsible for verifying food safety records sign and date each record they review as part of their verification activities (refer to 2.5.4). These responsibilities and actions must be documented in the procedure.
Electronic records are acceptable. The supplier must have the means to manage electronic security of records, electronic signatures of monitors and reviewers and the means for electronic review.
On paper-based records, the use of correction fluid to address corrections is not recommended. A line through the inaccurate recording, with accurate recording and initials of the monitor is recommended.
There is no prescribed duration for retention of records. For some suppliers it may be prescribed by legislation, customer requirements or insurance coverage. Apart from those requirements, the general rule is to retain records for the commercial shelf-life of the product (i.e., the maximum time before consumption). However for short shelf-life products, suppliers must retain records beyond the next recertification audit, as a minimum.
And a lot more.
It looks sort of like "Documentation Control" 101.
Hi, I have a related question, not specific to the record keeping procedure. Was the non-conformance found during the desk audit? I did not think those were "scored". Thanks!
Yes it was found during the first part of the audit. Where they review your policies and procedures (records/documents) to ensure they are following SQF rule.