Preventative Maintenance Program
A little help please.
Our Maintenance Manager walked out today and deleted our PMP and IT has informed me that I have no hopes of retrieving it.
Does anyone have a SOP or a starting point on how and where to begin.
Your feedback is most appreciated.
Begin with having your IT people do daily backups.
Seriously though, without any clue as to what the Preventive Maintenance program consisted of before it's deletion, it's going to be difficult to help out.
Marshall
You need a meeting ASAP with all the maintenance personnel to go over what they know----that is your best hope of getting this rebuilt
Do you have access to any records? The PMs that were completed should have been backed up somewhere
I'll echo others, why wasn't it backed up?!
That manager must've been REALLY peed off to do something like that! Lol....
Scampi has a good idea to bring the maintenance staff together to gather what they know. If previous records of the preventive maintenance work were not deleted, look to those as a template. Your currently existing maintenance staff should have experience in doing preventive maintenance, they will be key to rebuilding the program.
A PMP is going to be very specific to your site and equipment, basically the goal is to perform scheduled maintenance on your equipment to ensure it is running optimally. The specifics of these tasks are sometimes described in the technical manuals for your equipment.
And yes...it's standard practice for IT departments to have a daily-backup system or some kind of data-recovery. Users shouldn't be able to just completely delete records as they see fit, your system should be permission-based with the highest functions reserved for IT staff only.
Some of the preventative maintenance likely required purchasing new materials. You can capture part of what was going on and the relative rate by looking at expenses for some parts and consumables.
Who did the maintenance manager report too. Were they required to send reports. I would look for those emails.
Hi,
For BRC, for PPM you will need to use risk assessment. Do you have any hard files?, ask maintenance team to make list of all equipment on site, then give them risk assessment to establish how often they should do checks. I have attached a very simple risk assesment template, maybe this will help.
;)