CAPA Log and Monthly Review Meetings - the Key to Success

The product safety and quality management system generates a huge number of corrective and preventive actions. Dealing with these in an efficient and effective way is the key to maintaining standards and continual improvement. That's what I think.

The Quality Department should maintain a spreadsheet log of all Corrective And Preventive Actions arising from:

- Customer Audits, 3rd Party Audits and Internal Audits
- Visits from regulatory bodies such as the Health & Safety Executive, Environmental Health, FDA etc.
- Product and Process Nonconformities
- Customer Complaints
- Changes to Customer Requirements
- Changes to Standards and Legislation
- Pest Control
- Microbiological Audits
- Management Review Meetings

A monthly CAPA Review Meeting should be held by management and team leaders to review and update the CAPA log with specific regard to:

- Review progress of outstanding CAPA actions
- Review effectiveness of CAPA actions taken
- Review new CAPA actions raised
- Risk assess and prioritise CAPA actions
- Allocate responsibilities and timescales to actions

If operated properly that's all you need for success.

Please feel free to agree or argue.

Regards,
Simon

The product safety and quality management system generates a huge number of corrective and preventive actions. Dealing with these in an efficient and effective way is the key to maintaining standards and continual improvement. That's what I think.

The Quality Department should maintain a spreadsheet log of all Corrective And Preventive Actions arising from:

- Customer Audits, 3rd Party Audits and Internal Audits
- Visits from regulatory bodies such as the Health & Safety Executive, Environmental Health, FDA etc.
- Product and Process Nonconformities
- Customer Complaints
- Changes to Customer Requirements
- Changes to Standards and Legislation
- Pest Control
- Microbiological Audits
- Management Review Meetings

A monthly CAPA Review Meeting should be held by management and team leaders to review and update the CAPA log with specific regard to:

- Review progress of outstanding CAPA actions
- Review effectiveness of CAPA actions taken
- Review new CAPA actions raised
- Risk assess and prioritise CAPA actions
- Allocate responsibilities and timescales to actions

If operated properly that's all you need for success.

Please feel free to agree or argue.

Regards,
Simon

Agreed 100%.

Many organizations treat CA/PA as mere documentary requirement. No one sees this system as a must-have tool for continual improvement.

Regards:
M.Zeeshan

Many organizations treat CA/PA as mere documentary requirement. No one sees this system as a must-have tool for continual improvement.

It appears so.

BTW how do you manage the masses of actions that come into your organisation resulting from the food safety / quality management system?

I would be interested in fidning out how members control these in an efficient and effective way.

Regards,
Simon