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Shared Bathrooms - Cleaning & Sanitation not controlled by us.


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#1 PEACEQUEEN

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Posted 22 January 2018 - 06:05 PM

Another Happy Monday where the weekends are just not long enough.

 

New impossible challenge of the week!

 

The Men and Women's wash rooms the employees are required to use for Personnel GMP requirements are not part of my company's responsibility.  They are shared bathrooms we do not pay rent for.  Therefore, the landlord pays for the cleaning and sanitation, we therefore cannot control this because we don't pay for either.  Surprise! 

 

Therefore, as of this morning, there is no hand soap or paper towels in either the men's or ladies rooms and we can't do anything about it.

 

So, how do we comply to an SSOP for cleaning and sanitation and record it on the Master Cleaning Schedule that is run by another company?  Go!



#2 Timwoodbag

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Posted 22 January 2018 - 08:19 PM

Well this is for food retail, and is just a guidance document from Massachusetts state, and does not have much to do with the second part of your question, but read the end of page 15 through beginning of page 16.  

 

Alternative Procedures during a Water Interruption

The following are temporary alternative procedures that can be taken to address specific affected food operations during an extended interruption of water service.

 

Handwashing

 No water to wash hands in food preparation area may result in contamination of food by employees...

Alternative Procedure

  • Do not contact ready-to-eat food with bare hands. Suspend alternative procedures for bare hand contact.
  • Chemically treated (wet nap) towelettes (not to be used for bare hand contact) may be used for cleaning hands if the food items offered are pre-packaged AND a handwashing facility is available at the alternate toilet room location.

And/Or

  • Potable water from an approved public water supply system which can be placed into a clean, sanitized container with a spigot which can be turned on to allow clean, warm water to flow over one’s hands into a sink drain. Provide suitable hand cleaner, disposable towels, and a waste receptacle.

And

  • Follow up with an FDA Food Code compliant hand sanitizer approved for use as an indirect food additive.


#3 Timwoodbag

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Posted 22 January 2018 - 08:20 PM

Oops sorry here is the link.

 

http://www.mass.gov/...ction-plans.doc



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#4 sqflady

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Posted 23 January 2018 - 01:28 PM

I would suggest that you could have an SSOP for "Bathroom Monitoring".  Your employee could verify that the restroom is clean and that soap and paper towels are present.  Document any non-conformance as evidence to your landlord that the cleaning service is inadequate.  To CYA, you should provide soap and paper towels if none are present and clean the bathroom if unacceptably dirty.



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#5 Parkz58

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Posted 23 January 2018 - 04:33 PM

This sounds like a disaster waiting to happen.  If you can't control personnel hygiene at the most basic level (hand washing), you are opening Pandora's Box, in my opinion.

 

If there any feasible way to have your company pay extra to lease the bathrooms as well, and take over control of them?  If not, how feasible is it for you to at least install a handwashing station in your leased area?

 

If I were in your shoes, I would make rectifying this situation the top priority.  There is way too much risk otherwise, in my opinion.



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#6 jcieslowski

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Posted 23 January 2018 - 05:12 PM

Not having hand wash facilities is a MAJOR problem.  Even if you don't pay for the bathrooms specifically, you pay SOMEONE for the space and having access to working and properly stocked bathrooms is part of that.  

 

If it were me, I'd rent something like this: https://www.polyport...h-station-tag2/  - probably several of them, and deduct it off the lease / rent / whatever and tell them that you'll be happy to pay them the full amount once you get the services you require.  (obviously an owner / senior manager helping to resolve this is ideal)



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#7 PEACEQUEEN

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Posted 23 January 2018 - 05:35 PM

The wash room exist, we just don't have control over what condition they are in supply wise.

The Cleaning company is the same one we contract for our company and he can document deviations all day long.

My issue is this landlord will not fix issues when they arise.  Toilet seats falling off, sinks not working, Ceiling tiles on the floor.

I am meeting with Ops manage today because I do not feel comfortable leaving this important part of GMP in the hands of an absentee landlord.



#8 jcieslowski

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Posted 23 January 2018 - 05:44 PM

No bathrooms, no pay.  That's what I'd do.  Read your lease.  I'm sure it outlines his responsibility to maintain the bathrooms.

 

OR, just hire someoene to stock it and fix it anyway.  I'd still bill the landlord back for it anyway.



#9 PEACEQUEEN

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Posted 23 January 2018 - 07:42 PM

They are not part of our lease.  They are shared facilities, so the landlord does not charge us for it. 

That's why they have no priority for the issues that arise.

 

I am going to have all cleaning documented on Master Cleaning Schedule and any deviations handled by our maintenance department.






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