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What should a document control register look like?


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#1 littlebkeeper

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Posted 13 March 2018 - 10:02 PM

Well, I am super new to the Food Certification portion of food safety. Currently I am working to get the olive mill certified BRC and seem to have it a road block trying to come up with what the document control registry should look like. Anyone have an example they would like to share?



#2 Scampi

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Posted 14 March 2018 - 01:31 PM

I have policies, records SOPs and SSOPs (you may also include maintenance seperately depending on size of business) Use whatever nomenclature works for you, but keep it as simple as you can. It will be much easier during an audit.

 

Policy  POL 001 V1 Jan 1 2000. POL 002 v2 Jan 30 2000 etc

Records, REC 001 and so on

SOP 001

SSOP 001

 

I just change the nomenclature here. Then I went back and added references to document numbers AND an change log at the bottom (change authorization, reason and date)

My change log has a master page to note changes, with  a column for did  you change the actual document date and revision) I use excel, one tab or master change log, on for policies and records and another tab for SOP/SSOPs

 

I hope this helps



#3 littlebkeeper

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Posted 14 March 2018 - 06:44 PM

Thanks!!



#4 Charles.C

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Posted 14 March 2018 - 09:31 PM

3.2.1

 

The company shall have a procedure to manage documents which form part of the food safety and quality system. This shall include:
•  a list of all controlled documents indicating the latest version number
•  the method for the identification and authorisation of controlled documents
•  a record of the reason for any changes or amendments to documents
•  the system for the replacement of existing documents when these are updated.

 

 

Hi lbk,

 

BRC is yr guide -

 

A Registry is a list. You need a list of controlled documents.

 

I hope you know what a controlled document is ?

 

It is also acceptable to create an encyclopedia if you prefer everything included in one list. A PC is useful in this case.

 

Personally for BRC I just used manuals / running numbers. Known as auditor-unfriendly.


Kind Regards,

 

Charles.C


#5 Jim E.

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Posted 16 March 2018 - 02:58 PM

We use the computer system as our encyclopedia.  All procedures are on a restricted access which are editable.  We then create PDF's and have them on a public drive for employees to review and these are hyperlinked to a position signoff sheet.  The signoff is used for new hires and employees changing position in the plant as part of their training requirements.






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