4 replies to this topic

[bellablaz]

Hello, 

 

I am looking for some guiding documents of how to build and format an SOP on how we update our batch sheets. My boss wants me to create this to establish protocol on when we make updates creating version control. I need help in generating the format for how this is done. Any help is greatly appreciated. 

 

Thank you, 

 

bellablaz

[mgourley]

Don't make it too complicated.

A simple "Ver. 1.0 11/7/18" in the footer of the document should be all that is necessary. 
Depending on the food safety standard you are (or are not) certified to, you probably already have a policy that addresses document control. Just follow that.

Maybe you could be a little more specific about what you are trying to accomplish?

 

Marshall

[bellablaz]

Hello Marshall, 

 

Thank you for your reply. We are SQF certified and my boss wants me to create an SOP on how I update records, specifically a batch sheet. She wants something more formalized on how I carry this out and then she is going to match it what our program for document control states. She mentioned that I was supposed to log in when I made any new type of update, which I was not aware of. I am looking for guidance on introduction, scope, and all that good stuff that goes on most SOPs. I hope this is more specific

[rsuong]

Example of what you should have On the footer of your batch sheets.

1. Revision date: 00/00/2018
2. Supersedes: 00/00/2017
3. Version: 02
4. QFP: 000

1.The Date of revision.
2. Supersedes: the last date before current revision.
3. The version number. The amount of times the sheet been revised.
4.The Quality Form production number "QFP #" assigned to each sheet.
I also add my company logo on the side header and my company address on the middle column of my footer.

All the batch sheets are stored in a binder titled "master copies: production"



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[mgourley]

Here is an edited version of our document control SOP that shows the basic "format" that all of our SOP's follow.
 

Not to scare you away  , but documents and records are technically two different things. A document (such as a batch sheet) is not filled out. When it is filled out, it becomes a "record".
Are you making a change to the document, or the record?

Generally, changes to records are frowned upon, unless there was an error in filling out the document, in which case standard error correction guidelines apply (single line through, append correct info, initial, and maybe annotate reason for correction).

 

Let me know if this helped or not.

 

Marshall

 

 

Attached Files

•  3.2 Document Control Procedure.docx   23.72KB   75 downloads