3 replies to this topic

[QC/WC]

Hi everyone! I have not seen these questions and I'm not sure if anybody else would have the same ones.

 

1. In document control, are we required to have a table of contents for our SOPs and manual?

 

2. For company forms, do we really need to add the same revision history that we have for the rest of our SQF documents? This would include the date it was revised, the version number, and the details on what was changed. I would like to keep all my document consistent throughout the company using the same header but if the revision history is needed, I'd have to think of another way to squeeze it in without making it an extra page long just for that.

 

 

[SQFconsultant]

We gave an index of SFQ coded docs with amendments etc noted on tge index and addendums. The latter is more for the benefit of the SQF AUDiTOR than for anything else.

[Scotty_SQF]

Table of contents is not required, just that you have a document record.  I have in the past used just a spreadsheet that I kept track of revision changes on all documents, that way I only needed to either put the revision date or the revision number on the form and not all of that information as it was contained in the revision record.  I had no issues on it through several audits.  Basically however you want to document and follow revision control, just make sure you are able to prove that the form that is being used is the current version.  That is why I would at least still put either a revision date or number on the form.  Hope that helps.

[jfrey123]

I struggled at first with revision history on the forms used on the production floor.  You're correct that adding the history there adds to the length of the form unnecessarily.  I've landed on having the form show version numbers and a current date/last revision date, as well as an archive of the old template, but it requires good document control practices.  What I mean by that is forms cannot be edited at will by anyone with Word or Excel on a whim:  you must have a process for approving form changes.  When the form is changed, you document the reason for the change on a change request, show the new revision number of the form with the date of the change.  This allows an auditor to ask to see the previous changes on the form, and you can go get your document requests to show them each version change that way.

 

For SOP's and policies, the revision history is printed right on the document.  But I keep the revision history of forms externally, and in my short 10 years that has pleased my auditors.

Edited by jfrey123, 25 April 2022 - 09:48 PM.