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[WorkingFromWork]

Hi, I was wondering how I should handle this..

 

I have a document called Supplier Monitoring Record. What I have been doing is using it like a form and keeping the "template" as a controlled document and then creating a separate record for each supplier that gets updated over time when new shipments arrive.

 

Another example: I have an excel sheet for tracking corrective actions. It is just a singular document that tracks all non-conformances, corrective actions, etc. Does this record need to be a controlled document? Or should I have an empty version that is controlled? I think just controlling the document itself is fine in this case?

 

I am a bit confused over what way to handle these kinds of documents in my document control system. Any advise would be appreciated!

 

Thank you

[ChristinaK]

What you describe sounds similar to a setup I used. I would have the same control number and revision number on the template as well as the completed form.

 

The document title, revision date and number, and controlled document number would be the document Header; this would ensure that anyone could easily see the template and the completed form were one and the same, and that any completed form was using the correct version of the template form. I also did this for any logs that I only kept electronically, such as trend reports for corrective actions and customer complaints. 

 

For your non-conformances/corrective action excel sheet, I would consider it a log/form and therefore save an empty template version like you did for your supplier log. Even if it's only electronic and never printed, it still acts as a log or form for your FSQ system, and should be treated as a controlled document, in my opinion. In your document control procedure, if you don't already do so, you will also want to address these electronic-only types of documents and logs, and how you maintain control of them.