4.15.1: Write up an overall procedure describing how the requirements are met. If you don't have a covered loading bay (many companies do not), write up a risk assessment to try and justify the investment not being necessary - and hope you get a pragmatic auditor.
4.15.2: Product traceability needs to be maintained through the shipping paperwork so show the batch number etc clearly.
4.15.3: A key record will be a "Goods Out" checklist showing the vehicle being loaded has been checked and confirmed to be clean inside, free of odour, pest activity, etc and if appropriate, the temperature control is working properly and all correct.
4.15.4: Should be clear enough - if temperature control is needed, it needs to be logged and shown to be effective.
4.15.5: If relevant for bulk loading tankers etc, a maintenance and cleaning regime for equipment is needed.
4.15.6: Part of your Goods Out checklist and supplier assurance agreements if contracted transport, or in-house procedures if you have your own trucks. Mixed loads - e.g. Don't ship cream cakes with racks of fine crystal glass...! Product security - e.g. Is the trailer locked or left unattended? If temporary storage by haulier, how do they control things? Breakdown - e.g. contingency plan if the truck has a problem causing a delay or the refrigeration fails.
4.15.7: If using a contractor, draw up a formal document detailing your expectations of them and get them to sign off agreement. Attach a copy of 4.15 to it.
With contracted hauliers you can also back all of this up with questionnaires and audit reports to monitor compliance.
I expect others can add to my list with better details...
Edited by D-D, 05 November 2012 - 06:58 PM.
