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Verification of Accuracy of Records


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#1 dt2win

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Posted 14 August 2014 - 10:12 PM

What is the method for verifying the records?

 

Thanks 

DT



#2 Tony-C

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Posted 15 August 2014 - 05:43 AM

What is the method for verifying the records?

 

Thanks 

DT

 

Verification can be carried out by a 'qualified' person checking the records and signing them off.

 

Here are some relevant extracts from SQF Guidance:

2.2.2 Records (M)
In addition, the supplier is required to ensure that staff responsible for verifying food safety and quality records sign and date each record they review as part of their verification activities (refer 2.5.4). These responsibilities and actions must be documented in the procedure.

2.5 SQF System Verification
2.5.1 Responsibility, Frequency, and Methods
Examples of verification activities shall include review of inspection records to ensure all monitoring tasks are completed at the frequency that is defined, ensuring that internal audits occur at the frequency defined, ensuring corrective and preventative actions are effectively implemented and product testing.
2.5.4 Verification of Monitoring Activities
Monitoring records must be checked for accuracy and timeliness by someone in a position of authority. In some special cases e.g. thermal processing, the person verifying the records may need to be an approved, qualified person.

 

 

Regards,

 

Tony


Edited by Tony-C, 15 August 2014 - 05:51 AM.


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#3 Slab

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Posted 15 August 2014 - 10:36 AM

Hi, dt2win;

 

Verification is simply a visual review by qualified personnel (i.e. certified, experienced, or intimate knowledge of process) of relevant documents. "Normally" it's a management position, and under SQF this all trails back to the practitioner. The verification step may also require interviewing staff for non-conformances, and initiating corrective actions or verifying corrective actions were sufficient.  This is verbiage which often trips people up when validation steps are thrown in the mix, so I have attached a brief example of a matrix that expresses the division between the two:

Attached File  Document.docx   64.34KB   114 downloads


Edited by Slab, 15 August 2014 - 10:37 AM.

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#4 dt2win

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Posted 15 August 2014 - 03:31 PM

Thanks a lot Slab.The Matrix is very helpful.



#5 Charles.C

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Posted 15 August 2014 - 04:33 PM

Dear dt2win,

 

FWIW, it might also be mentioned that verification of a control measure is something rather different to "records".

 

And similarly validation for control limits.

 

Attached File  SQF - Va-Ve.png   104.91KB   1 downloads

 

Rgds / Charles.C

 

PS - The above SQF definition for validation is, as previously discussed here,  "odd" :smile:


Kind Regards,

 

Charles.C


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#6 Slab

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Posted 22 August 2014 - 09:10 AM

Good points, Charles.

Validation (quality assurance) = this will work

Verification (quality control) = this is working


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