Check out the module 2 implementation guidance document available on SQFi.
Essentially I make the individual monitoring activities understandable and in plain language for the person doing the monitoring.
The record will contain critical limits or if it is in fact a CCP or a control point.
I make hard and fast rules that records be legible and no using white out, make a mistake in recording your observations do not scratch it out with the pen cross it out with one line initial and mark the correct value or observation. Then in the deviations and corrective actions the note is made about the mistake and why it happened and what was done to correct it.
I would say that you need to have an SOP that covers how, where, what and how long you store records.
This is not one SOP but is a general way of writing all SOP's
Saying this the procedure lays out possible deviations that could happen and how to fix them. If they do not know how to fix it they contact their supervisor for guidance.
The verification comes later and that the whole record is assessed. Cannot assess if it is illegible, corrections made with no way to know what happened and then corrective actions or a change in procedure can be made by the SQF practitioner.
Hope this helps. Daryl
