I am new to SQF. I have a pretty good understanding of what needs to be done, but some of SQF clauses I am unsure what documentation to provide. For 18.104.22.168 Compliance to Food Regulations my company has previously only had a paragraph statement (below) for the entire clause. I feel like this isn't adequate enough but I am unsure/am not sure what I would need in its place. Any advice is greatly appreciated!
"Information concerning up-to-date regulations, scientific and technical developments and changes to relevant industry codes of practice is accessed largely through the FDA, the CDC, the USDA websites and automated e-mail subscriptions. The update alerts will be sent to the SQF Practitioner on a routine basis and they will forward to HR for distribution as needed."
Actually, your paragraph is the basics, you just need to expound upon it. Who gets the email updates, how are they reported up the chain to senior management, what websites does the responsible person visit, etc. etc. Just expand it, and say how your company does it. For example, how is your company keeping up to date with FSMA rules and the implementation time frames? How is your senior management kept apprised of those developments? How do you know if the type of food you make has been implemented in a recall? Is there are trade organization your company belongs to (AIB, RFA, etc.), and who belongs to it? Write all of these things down, and you comply with 2.4.1. Larger companies generally have a regulatory person (or people) that do this one job. Smaller SQF companies, usually the practitioner does it or fulfills the role.