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5.7 Emergency Preparedness

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Posted 01 March 2016 - 12:18 PM

hi all


I work in a bakery where fire has been identified as risk we conduct annual drill and we have other food safety risks identified .


what do auditors need when they say you have to create a scenario based on the food safety risks identified as well


can someone explain to me what is required?


Looking forward to your responses.





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Posted 01 March 2016 - 02:17 PM

Hello tumi,


as I can understand, you have to create a virtual fire incident for example and describe in detail the remedial actions, the responsibilities etc.   


(paragraph 3.11 in BRC FOR FOOD SAFETY Issue 7)


I hope to help :-) 




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Posted 01 March 2016 - 03:32 PM

My first thought was the same as Polin, you have to think of potential fire on site/area and actions taken if it occurs
this is from BRC Participate (if you do not have the access) :
Incidents are events that may result in the production of unsafe, illegal or non-conforming product and risks to consumer safety. An emergency situation may also occur as a result of a sudden, unforeseen crisis that requires immediate action.
An effective emergency plan must be in place so that if, at any stage, an incident occurs that impacts food safety, legality or quality, it will be managed effectively. The incident may be directly related to the product or may be related to the disruption of key services such as power and water or to environmental influences such as fire or flood.
The plan must be understood by relevant staff and must be routinely tested so that it can readily be put into practice, as incidents occur when least expected. The importance of a tried and tested procedure, ensuring that personnel know who does what and when, cannot be underestimated.
The company shall have documented procedures designed to report and effectively manage incidents and potential emergency situations that impact food safety, legality or quality. This shall include consideration of contingency plans to maintain product safety, quality and legality. Incidents may include:
disruption to key services such as water, energy, transport, refrigeration processes, staff availability and communications
events such as fire, flood or natural disaster
malicious contamination or sabotage.
Where products which have been released from the site may be affected by an incident, consideration shall be given to the need to withdraw or recall products.
Interpretation Documented incident and emergency procedures
In the event of an incident or emergency situation, the company must be ready to instigate actions as promptly and efficiently as possible. The objective of the plan must be to minimise risk to consumers and potential disruption to business. Systems must be in place and used to ensure that information is collated and quickly assessed by staff who understand its significance and who can develop an appropriate action plan.
A documented incident management procedure is required. Although it may not be possible to detail exactly what action will be taken, as this will depend on individual circumstances, the company should consider:
standard responses to a range of potential disasters, such as fire, flood or the loss of essential services
the provision of alternative resources for energy, water, transport and any potential options for subcontracting production
how to handle acts of potential malicious contamination or extortion
details of staff responsibilities, including which staff have authorisation and responsibility for decisions relating to non-conforming products
methods to communicate with key contacts, both internal and external, such as telephone and email contact details (details must include office hours and out-of-hours contact details)
corrective action that needs to be taken before production can recommence.
These details must be kept up to date by periodic verification.
Customers and suppliers may need to be involved in the development of documented procedures as they may have their own requirements for crisis planning.

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